Job Overview We are seeking a highly organized and proactive Administrative Coordinator specializing in the automotive industry to join our dynamic team.

Organization:

Dealer Service & Warranty Operations About the role This role will support the Warranty Legislation Lead by coordinating dealer post-verification activities and maintaining accurate records of dealer requests. This role is responsible for communicating with dealers, monitoring responses, tracking open items, and ensuring follow-up activities are completed on time. The ideal candidate is organized, detail-oriented, comfortable managing multiple priorities, and able to communicate clearly and professionally with dealership personnel and internal stakeholders through email. What you'll do Send clear, professional email communications to dealers regarding post-verification requests and required follow-up actions. Track dealer requests, post-verification requests, response status, due dates, and outstanding items using established tracking tools. Monitor incoming dealer responses and identify requests that require additional information or follow-up. Follow up with dealers when responses are incomplete, overdue, or require clarification. Maintain accurate and up-to-date documentation for each request and verification activity. Escalate unresolved dealer issues, recurring concerns, and potential compliance risks to the Warranty Legislation Lead. Prepare routine status updates summarizing open requests, completed verifications, overdue items, and issues requiring attention. Coordinate with internal team members to resolve questions and keep post-verification activities moving forward. Follow established procedures, communication standards, and data-handling requirements. Support continuous improvement of request-tracking and dealer follow-up processes. Monitor Retail Rate and Post Verification Shared mailboxes for request and questions. Required qualifications Strong written and verbal communication skills. Excellent organization and attention to detail. Ability to manage multiple requests, deadlines, and follow-up activities simultaneously. Comfortable communicating professionally with external contacts, including dealership personnel. Experience using Microsoft Outlook, Excel, and Teams or comparable business tools. Ability to work independently, prioritize daily activities, and escalate issues appropriately. Ability to maintain accurate records and handle business information with discretion. Preferred qualifications Experience in automotive, dealership operations, warranty, customer service, compliance, or a related business process. Experience maintaining trackers, preparing status reports, or monitoring service-level deadlines. Familiarity with Microsoft SharePoint, PowerApps, Power BI, or similar workflow and reporting tools. Associate degree or equivalent business experience. What success looks like Dealer communications are timely, clear, professional, and appropriately documented. Post-verification requests and dealer follow-ups are accurately tracked from initiation through completion. Open and overdue items are visible, actively managed, and escalated when necessary. The Warranty Legislation Lead has reliable status information to support workload prioritization and compliance decisions. Request-tracking information remains accurate and supports efficient team reporting. Additional information This is a contract position supporting the Warranty Cost Analytics & Retail Rate organization. The selected candidate will work under the direction of the Warranty Legislation Lead and will be expected to follow applicable company procedures for dealer communications, documentation, and information handling.

• This position supports Warranty Legislation Lead by coordinating dealer post-verification activities and maintaining accurate records of dealer requests.

This role is responsible for communicating with dealers, monitoring responses, tracking open items, and ensuring follow-up activities are completed on time.

Education/Experience:

Associates required in management/finance -REQURED College degree or equivalent training preferred. 2-4 years of experience required. Automotive industry is preferred but doesn't need to have in depth automotive knowledge

• Top 3 must-have hard skills
• Level of experience with each
• Stack-ranked by importance 1 Organizational skills 2 Strong oral and written skills

Pay:

$21.00 - $22.50 per hour Expected hours: No less than 40.0 per week

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

Hybrid remote in Warren, MI 48089