An Administrative Supervisor supervises administrative services in a larger company or organization. Manages office and business supplies, or documents and improves efficiency in office and administrative procedures, or supervises administrative staff. Coordinates with company operations directors and managers.
ADMINISTRATIVE COORDINATOR - PART TIME, TEMPORARY JOB SUMMARY
Provide administrative and business detail support for the branch office by performing a variety of administrative tasks.
ESSENTIAL DUTIES
Answer and transfer phone calls, screening, and taking messages when necessary. Dispatch/coordinate service calls to technicians prioritizing them based on urgency and importance. Create service tickets in Fujitec system by logging all significant information regarding the customer request for service. Assist mechanics with issues encountered with service tickets and ensure they are properly resolved for time entry and payroll. Update on call schedule and notify answering service and mechanics of changes when needed. Coordinate location service holds (dispatch status) in Vision. Enter construction and/or mod employee's weekly hours. Process weekly union payroll in Vision and transmittal in ADP; record holiday hours and PTO hours taken. Track union employee's PTO and vacation schedule. Perform accounts payable duties to include researching purchase orders, maintaining packing list and invoice files, coordinating invoice approval and routing to corporate AP department. Maintain filing systems to include electronic filing as assigned. Coordinate maintenance of office equipment. Open and route incoming mail and packages. Prepare outgoing mail and packages. Maintain contact with customers, outside vendors and corporate headquarters. Conduct research, compile and generate reports. Serve as backup for other administrative duties as needed. This job description is not intended to be all-inclusive, and the employee will also perform other reasonably related business duties.
DIRECT REPORTS 0
- None
JOB QUALIFICATIONS AND REQUIREMENTS
Education:
High School Diploma or equivalent
Experience:
Minimum 1 year in related
SKILLS/CORE COMPETENCIES
Technical Professional Knowledge Teamwork and Cooperation Communication Adaptability Customer Service Orientation Planning and Organizing
WORK ENVIRONMENT AND EXPECTATIONS
Job duties are performed mainly within an established office environment under normal lighting and climate-controlled tolerances. The noise level in the work environment is usually low to moderate. The work environments are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL REQUIREMENTS
Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. This job description does not constitute a written or implied contract of employment. This job description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with the job. Furthermore, the employer may revise or change job duties and responsibilities as the need arises. Fujitec America is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a protected veteran or any other protected class under federal, state, or local law. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Applicants must be authorized to work for any employer in the U.S. We are currently unable to sponsor or take over sponsorship of an employment visa.
