Administrative Coordinator Southwest Texas Regional Advisory Council San Antonio, TX Job Details Full-time From $65,000 a year 15 hours ago Benefits Health savings account Health insurance Dental insurance 401(k) Flexible spending account Paid time off Vision insurance 401(k) matching Life insurance Retirement plan Qualifications Committee work Executive administrative support Meeting scheduling Bachelor's degree Attention to detail Project management software Business Administration Full Job Description The Administration Division, in which the coordinator position lives, is a very much a team atmosphere and each coordinator works closely with the Administration Division Director, Manager and Chief of Staff on all aspects of their job assignments. STRAC is a fast-paced environment and each project coordinator is responsible for at least 10 committees, if not more, time management and organization is a must for any applicant. Responsibilities Plan, schedule, and coordinate committee meetings, ensuring all necessary resources and materials are prepared. Assist leadership with coordinating special events and additional committee projects within the organization. Collaborate with team members to set agendas and distribute meeting materials in a timely manner. Attend and actively listen in meetings, taking accurate and comprehensive notes. Create and maintain detailed records of meeting minutes, action items, and project updates. Organize and file documents, ensuring accessibility for team members and stakeholders. Track project milestones, deadlines, and deliverables, providing regular updates to the project team. Facilitate effective communication within the project team and across departments. Collaborate with team members to ensure seamless information flow and coordination. Assist in the preparation of reports, presentations, and other project-related documents. Manage and maintain project calendars, ensuring deadlines are met. Handle general administrative tasks, such as scheduling appointments, managing correspondence, and maintaining office supplies. Serve as Scribe in the event of an RMOC activation and other duties as assigned.

Education:

Bachelor's degree. Preference for Business Administration, Project Management, or a related field. Proven experience in administrative roles, particularly in committee management and calendar coordination. Candidates must successfully pass all required pre-employment screenings to be eligible for hire.

Skills:

Exceptional organizational and multitasking abilities. Strong written and verbal communication skills. Proficient in Microsoft Office Suite and project management tools. Proficient in Zoom and Teams Attention to detail and a commitment to accuracy.

Attributes:

Ability to work independently and collaboratively within a team. Proactive problem-solving skills and a positive attitude. Adaptability to changing priorities and a fast-paced environment.

Code of Conduct:

Employee follows the STRAC Code of Conduct, which are rules to guide us in our work to assure the highest standards of business ethics and compliance as follows:

Legal Compliance:

comply with federal/state laws

Business Ethics:

accurately & honestly represent the Organization and not defraud anyone of money, property or service.

Confidentiality:

protect confidential information

Conflict of Interest:

do not use position to profit personally

Business Relationships:

business transactions are free from offers or solicitation of gifts/favors

Protection of Assets:

preserve assets by using resources prudently and effectively

Patient Rights:

respect and support patient rights to privacy & treatment Please visit our website at strac.org to learn more about the organization and culture.

Job Type:

Full-time Pay:

From $65,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Education:

Bachelor's (Preferred)

Experience:

administrative: 3 years (Preferred) Willingness to travel: 25% (Preferred)

Work Location:

In person