Job Title:

Billing Specialist Company Type:

Construction/Engineering Location:

Willowbrook, IL 60527 (on site)

Schedule :

M-F 7a-3:30p

Pay Range:

$55k-$60k, depending on experience

Benefits:

For eligible employees: medical, dental, vision, and 401k

Job Summary:

We are seeking a detail-oriented and organized Billing Specialist for our client in Willowbrook (on site) on a contract-to-hire basis. This position requires at least 2+ years of experience in billing/invoicing out of construction/engineering/architecture project billing.

Key Responsibilities:

Billing & Invoicing Prepare, review, and submit electronic invoices through customer billing portals and internal systems Verify invoice accuracy against contracts, rates, and project requirements Monitor invoice status and proactively resolve discrepancies, rejections, or delays Partner with finance and operations teams to ensure timely billing cycles Timesheet Administration Collect, track, and validate employee timesheets for accuracy and completeness Reconcile labor hours to projects, work orders, and billing requirements Coordinate with supervisors and field teams to address variances or missing information Invoice Support Documentation Compile and maintain all required backup documentation including timesheets, receipts, approvals, and supporting records Ensure documentation meets client and contractual standards Maintain audit-ready records for all billed work Document Control & Administrative Support Manage document organization, storage, and version control for billing and project files Maintain accurate digital filing systems and standardized naming conventions Support reporting, recordkeeping, and administrative processes across departments Identify and implement process improvements to increase efficiency and accuracy Qualifications 2+ years of experience in project billing or accounting support out of construction/engineering/architecture industry Experience with electronic billing systems or customer invoicing portals Strong attention to detail and accuracy Excellent organizational and time management skills Proficiency in Microsoft Office (Excel required) or comparable tools Ability to communicate effectively across cross-functional teams #AO9