Administrative Billing Specialist 360 Fire Protection - 2.3 Springfield, MO Job Details Full-time $19 - $22 an hour 1 day ago Benefits Paid holidays Health insurance Dental insurance Paid time off Vision insurance Opportunities for advancement Life insurance Qualifications Accounting systems Customer records maintenance Microsoft Excel Office activity coordination Microsoft Outlook Phone communication Operations coordination Accurate transaction records management Phone call screening Administrative experience Task prioritization Calendar management QuickBooks Invoice data entry Order processing Communication skills Entry level Under 1 year Time management Office experience Office record organization Full Job Description About 360 Fire Protection At 360 Fire Protection, we provide life safety services including fire alarm, sprinkler, fire extinguisher, and kitchen suppression system inspections across Missouri, Kansas, and Arkansas. We're a growing company in an essential industry, and with that growth comes opportunity. Our office is fast-paced, collaborative, and constantly evolving. Every day, we support technicians in the field while ensuring our customers receive timely, accurate service. We take pride in our work, support one another, and are committed to continuous improvement. If you enjoy staying busy, solving problems, and making a meaningful impact, we'd love to meet you. Before You Apply This position is ideal for someone who enjoys a busy workday and takes pride in staying organized. As a growing company, our office moves quickly. Priorities can shift throughout the day, and there are times when you'll balance phones, customer requests, and billing deadlines all at once. We're looking for someone who:

• Enjoys working in a fast-paced environment
• Can prioritize multiple tasks without sacrificing accuracy
• Is dependable, adaptable, and takes initiative
• Communicates professionally with customers and coworkers
• Likes being part of a team where everyone contributes to the company's success If you're looking for a role where every day is different, you'll likely enjoy this position.

If you prefer a slower-paced environment with a very predictable daily routine, this may not be the best fit. Position Overview We're looking for an Administrative Billing Specialist whose primary responsibility will be processing invoices accurately and efficiently while providing administrative support to our operations team. Although you'll answer phones and assist customers throughout the day, the majority of your time will be dedicated to reviewing completed work orders, processing invoices, and ensuring billing is completed accurately and on time. Accuracy, organization, and the ability to adapt to changing priorities are essential for success in this role. Key Responsibilities Billing & Invoicing (Primary Focus)

• Process daily service tickets into invoices
• Review technician notes for accuracy and completeness
• Ensure all billable labor, materials, and deficiencies are invoiced correctly
• Meet daily invoicing deadlines
• Work within ServiceTrade and QuickBooks
• Maintain accurate customer billing records Administrative Support
• Answer incoming calls and direct them appropriately
• Assist customers with general questions and requests
• Support scheduling and office coordination as needed
• Maintain organized digital records and documentation
• Communicate effectively with technicians, customers, and management Qualifications
• 2+ years of administrative, billing, or office experience preferred (not required)
• Strong attention to detail
• Excellent organizational and time management skills
• Ability to work efficiently in a high-volume, deadline-driven environment
• Comfortable adapting to changing priorities
• Professional communication and phone skills
• Experience with QuickBooks or similar accounting software preferred
• Proficient in Microsoft Outlook and Excel
• Positive attitude and willingness to learn What Success Looks Like
• Daily invoices are processed accurately and on time
• Minimal billing errors or missed billable items
• Strong communication with technicians and office staff
• Organized workflow despite changing priorities
• Dependable attendance and a team-first attitude

Compensation & Benefits Pay:

$19.00-$22.00 per hour (based on experience) Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Paid Time Off
• Paid Holidays Why Join 360 Fire Protection?
• Be part of a company that's growing and creating new opportunities for advancement.
• Work in an essential industry dedicated to protecting lives and property.
• Join a supportive team that values accountability, communication, and hard work.
• Gain experience in operations, billing, and administration with opportunities to grow into higher-level roles.
• Make a direct impact on the success of a company that values employees who are dependable, motivated, and eager to grow.

Work Location:

In person

Pay:

$19.00 - $22.00 per hour

Work Location:

In person