Billing Specialist - II Honigman

LLP - 3.1

Detroit, MI Job Details Full-time $60,000 - $70,000 a year 18 hours ago Benefits Profit sharing Health savings account Disability insurance Health insurance Dental insurance 401(k) Flexible spending account Tuition reimbursement Paid time off Vision insurance 401(k) matching Employee discount Life insurance Referral program Retirement plan Qualifications Microsoft Word Teamwork Microsoft Excel Word embeddings Legal firm experience SQL Bachelor's degree Attention to detail Law office experience Legal billing Analytics Full Job Description Honigman is a premier business law firm, based in Michigan with an international practice. Honigman is consistently recognized as one of the 101 Best and Brightest Places to Work, we earned this recognition by recruiting attorneys and staff members with outstanding credentials. Currently, we are looking for a Billing Specialist II in our Detroit or Chicago office. In addition to our Detroit and Chicago offices, we have offices in Grand Rapids, Lansing, Ann Arbor, Bloomfield Hills, Kalamazoo, and Washington D.C. With more than 350 attorneys working in 60 different areas of concentration, Honigman provides timely and cost-effective counsel to clients in numerous industries. The Billing Specialist II is responsible for managing the billing and invoicing processes with strong proficiency in legal billing and a primary focus on transactional billing. This includes, but is not limited to, coordinating and executing the entire billing process for assigned billing attorneys and clients, editing pre-bills, processing and transmitting client invoices, maintaining client billing guidelines, and promptly resolving billing inquiries and requests. The Billing Specialist plays a critical role in ensuring accurate, compliant, and timely billing to clients by collaborating effectively with attorneys, clients, and other staff members.

RESPONSIBILITIES

Generate, review, and prepare legal invoices in accordance with client billing guidelines and fee arrangements. Generate pre-bills, make edits, finalize invoices, and distribute bills to clients. Maintain billing records, adjustments, and dispute resolution documentation. Utilize Aderant, BillBlast, SQL reporting tools, and related legal billing systems. Process and submit e-billed invoices through BillBlast. Support complex deal-related billing activities for private equity sponsors, portfolio companies, lenders, and strategic buyers. Coordinate invoicing for active transactions involving multiple matters, legal entities, and client contacts. Manage accelerated billing cycles associated with deal closings and transaction milestones. Prepare interim, closing, and final invoices tied to transaction events. Assist with the preparation and coordination of closing estimates for transactional matters. Utilize firm-approved closing estimate templates, billing reports, and financial data to compile projected closing and post-closing fees and costs. Generate, run, and analyze SQL-based billing and Work-in-Progress (WIP) reports to support transaction-related billing estimates, invoice preparation, and closing activities. Extract, validate, reconcile, and analyze billing, WIP, fee, and cost data from SQL-based reporting tools to ensure accuracy and completeness. Reconcile WIP balances, fee estimates, and pre-bill data to ensure consistency prior to transaction closings. Prepare and distribute closing estimate packages, billing reports, and supporting documentation to attorneys and other stakeholders. Create, maintain, and organize transaction-related billing records, backups, invoice documentation, and supporting financial schedules. Prepare summary invoices and manual billing documentation related to transaction closings and post-closing activities. Manage reimbursable expenses, disbursements, and billable costs. Prepare billing, aging, and financial reports for attorneys. Respond promptly to billing inquiries, discrepancies, and requests. Maintain accurate client, matter, and billing databases. Collaborate with attorneys, paralegals, finance personnel, and administrative staff to resolve billing issues and meet critical transaction deadlines. Ensure all billing activities are completed accurately, timely, and in compliance with client billing guidelines and firm policies.

QUALIFICATIONS

Bachelor's degree in Accounting, Finance, Information Technology, related field, or equivalent experience. Minimum of 3+ years of law firm billing experience. Strong knowledge of legal billing principles, electronic billing processes, and troubleshooting. Intermediate proficiency with SQL and the ability to run, review, analyze, and reconcile billing and WIP reports. Experience working with SQL-based reporting tools and billing-related data queries. Strong analytical, problem-solving, and data reconciliation skills. Experience with Aderant and BillBlast or eBilling Hub preferred. Intermediate proficiency in Microsoft Word and Excel. Strong attention to detail with the ability to manage multiple priorities in a fast-paced transactional environment. Strong client service orientation and teamwork skills. Excellent written and verbal communication skills. Ability to work effectively under tight deadlines, particularly during transaction closings and other time-sensitive matters.

REQUIREMENTS

Must be authorized to work in the United States without employer sponsorship now or in the future This position is not eligible for visa sponsorship Pay Range and Compensation Package Honigman provides a generous total compensation package, which includes comprehensive health and well-being benefits, as well as 401k and profit sharing. The anticipated annual pay range for this role is $60,000 to $70,000 (non-exempt). The actual offered pay rate will be determined based on various factors, including qualifications, experience, geographic location, education, external market data, and internal equity considerations. Benefits & Additional Information Successful candidates will enjoy an exceptional career opportunity within a welcoming environment. Eligible employees can also take advantage of Honigman's comprehensive benefits program, highlights of which are below: Healthcare, life and disability insurance 401K and profit sharing Bonus program Generous All Purpose Leave (APL) program that increases with tenure Well-being programs (e.g., mental health services, medical resources, and more) Learning and development programs Employee discounts For more information, click on "Our Benefits" when you visit: https://www.honigman.com/careers-business-professionals Honigman is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, marital status, sexual orientation, disability or any other category prohibited by applicable local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, and termination .

Pay:

$60,000.00 - $70,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Referral program Retirement plan Tuition reimbursement Vision insurance

Work Location:

Hybrid remote in Detroit, MI 48226