Description We are looking for a detail-oriented Billing Coordinator to support accurate and timely invoicing operations for a services environment in Dallas, Texas. This position plays a key role in preparing complex client bills, maintaining billing data, and helping ensure compliance with client guidelines and internal standards. The ideal candidate brings strong billing experience, excellent organizational skills, and the ability to work effectively with attorneys, staff, and clients.

Responsibilities:

• Prepare, revise, and finalize draft invoices based on requests from legal and administrative teams while ensuring accuracy and completeness.
• Process detailed billing arrangements, including multi-matter discounts, shared-party invoicing, and electronic submissions, within established deadlines.
• Assemble required invoice support materials and confirm that all documentation meets client and matter-specific expectations.
• Set up and maintain client, matter, timekeeper, and rate information within electronic billing platforms, and coordinate with clients during implementation and updates.
• Investigate billing exceptions such as rejected invoices, payment discrepancies, and short-paid amounts, and resolve issues promptly.
• Monitor adherence to firm billing standards, client instructions, and outside counsel guidelines, and identify opportunities to improve billing practices.
• Review new client and matter intake details to verify billing terms, rate structures, and discount arrangements are entered correctly.
• Develop and maintain written billing procedures, including special handling instructions for attorneys, clients, and individual matters.
• Produce billing schedules, accrual support, budget tracking, status updates, and other reporting required by clients or firm leadership.
• Assist with testing and validating billing-related application updates or system enhancements as needed. Requirements
• Experience performing billing functions in a detail-focused services, legal, or similarly fast-paced client service environment.
• Strong knowledge of billing statements, invoice preparation, collections support, and computerized billing systems.
• Ability to manage complex billing scenarios involving discounts, split billing, electronic billing, and client-specific invoicing rules.
• Familiarity with reviewing billing compliance requirements, outside counsel guidelines, and engagement-related billing terms.
• High level of accuracy, organization, and attention to detail when handling financial and client data.
• Effective written and verbal communication skills with the ability to work effectively across multiple stakeholder groups.
• Proficiency with billing software and standard office applications used for reporting, tracking, and documentation.

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