Bedrock Digital Marketing is looking for a highly organized, detail-oriented Finance, Billing & Payroll Coordinator to manage client billing, collections, commissions, payroll preparation, employee hours, time-off requests, and day-to-day financial and administrative operations. This person will play an important role in keeping the company organized behind the scenes. You will help ensure clients are billed correctly, employees are paid accurately and on time, commissions are calculated properly, hours are approved, and team requests are handled efficiently. ResponsibilitiesBilling & Finance Prepare and send client invoices accurately and on time Manage recurring monthly billing Track incoming payments and outstanding balances Follow up with clients regarding overdue invoices Monitor failed payments and resolve billing issues Maintain accurate accounts receivable records Assist with accounts payable and vendor payments Track and categorize company expenses Reconcile invoices, payments, and financial records Maintain organized financial documentation Prepare weekly and monthly billing and collections reports Provide leadership with visibility into outstanding balances, expenses, collections, and cash flow Coordinate billing changes with sales and account management teams Payroll & Commissions Prepare and submit payroll accurately and on time Review and approve employee hours before payroll processing Verify timesheets for accuracy Calculate and track sales commissions Confirm commissions against closed deals and collected payments Maintain accurate commission records Resolve payroll or commission discrepancies Track bonuses, adjustments, deductions, and other compensation changes Coordinate payroll information with leadership and accounting Maintain organized payroll records and documentation Employee Administration Manage employee time-off requests Track PTO, vacation days, sick days, and approved absences Review employee scheduling and attendance requests Manage internal employee administrative requests Make sure requests are properly documented and communicated Maintain accurate employee records Coordinate onboarding and payroll information for new employees Assist with employee changes, compensation updates, and offboarding when necessary Communicate important payroll, scheduling, or administrative deadlines to the team What We're Looking For Experience in billing, payroll, bookkeeping, accounting, HR administration, or office operations Strong attention to detail Excellent organizational skills Ability to handle confidential employee and financial information professionally Comfortable following up with clients regarding outstanding payments Experience reviewing employee hours and timesheets Experience processing or preparing payroll Experience calculating sales commissions is strongly preferred Strong Excel or Google Sheets skills QuickBooks or similar accounting software experience preferred Experience with payroll or HR platforms is a plus Strong communication and problem-solving skills Ability to manage multiple deadlines without losing accuracy Comfortable communicating with both employees and management The Right Person You are extremely organized and don't let things fall through the cracks. If payroll is due, you make sure hours are approved, commissions are calculated, adjustments are confirmed, and everything is submitted on time. If a client hasn't paid, you know about it and follow up. If an employee requests time off, you make sure it is properly documented, approved, and reflected in the appropriate systems. You should be comfortable managing multiple responsibilities while maintaining accurate records and meeting strict deadlines. Performance Will Be Measured By Payroll submitted accurately and on time Accurate commission calculations Employee hours reviewed and approved on schedule Proper management of PTO and time-off requests Invoices sent on time Collection of outstanding balances Accuracy of billing and financial records Reduction in overdue accounts Accurate expense tracking Timely handling of employee requests Organization of payroll and employee records Overall accuracy and reliability of financial and administrative operations The goal of this position is simple: make sure the company's money, payroll, billing, commissions, and employee administration are organized, accurate, and handled on time.

Pay:

$16.00 - $21.00 per hour Expected hours: 40.0 per week

Benefits:

Flexible schedule Paid time off Professional development assistance

Experience:

Contract management: 1 year (Required) Payroll management: 1 year (Preferred) Customer service: 1 year (Preferred)

Work Location:

In person