Job Summary:

The Billing and Account Reconciliation Specialist will research, code, and reconcile customer accounts to ensure proper job costing and associated time & material billing for industrial construction customers in conjunction with project managers and provide weekly reporting of project status.

Duties/Responsibilities:

• In coordination with Project Managers, track and bill projects on a time & material basis.
• Ensure all costs are captured and reconciled against projected costs and billed on a timely basis to ensure best possible project cash flows according to project contract.
• Assemble billing packets with all job costs backup detail and prepare billing invoices to review with Project Manager prior to sending to customers.
• Review billing with customers for proper documentation and processing for payment.
• Attends and participates in weekly job reconciliation reviews.

Generating timely and accurate customer invoices on a monthly basis Maintaining accounts receivable records to ensure aging is up to date Verifying invoices for appropriate documentation prior to payment Monitoring incoming payments and ensuring they are applied correctly Reconciling accounts receivable ledger with the general ledger Resolving discrepancies between customer payments and invoices Handling customer inquiries regarding bills or payments Assisting with month-end closing activities such as preparing journal entries Developing reports related to accounts receivable activity Working with other departments to resolve billing issues or disputes Ensuring compliance with all applicable laws and regulations related to accounts receivable activities

• Performs other duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with strong conflict resolution experience.
• Ability to create and implement processes to maximize
• Ability to multi-task and manage deadlines effectively in time sensitive situations.
• Proactive and independent with the ability to take initiative.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong computer skill with ability to learn new systems independently with limited instruction.
• Proficient with Microsoft Office 365.

Education and Experience:

• Some classwork towards associate degree in accounting, business administration, or a closely related field preferred.
• Previous construction experience highly desired

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds.

Pay:

$25.00 - $27.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person