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R
Rue & Ziffra
RECEPTIONIST/DATA ENTRY CLERK
Job Description
On-site receptionist/data entry clerk needed for very busy law firm. Strong customer service and organizational skills a must. Experience preferred. Bilingual English/Spanish a plus. Health, dental, matching 401k, and paid time off. Employer is a drug free workplace and an equal opportunity employer. Job duties (including, but not limited to):
- Answer telephone calls in a timely, professional, welcoming manner and direct calls to the appropriate department/person
- Take accurate telephone messages to Include name of caller, facility they are calling from (if not a client), and secure an accurate call-back number.
- Receive visitors to the firm in a professional, welcoming manner and notify the appropriate employee(s) of their arrival
- Complete the entry of new client data into the firm's case management system.
- Initiate and send professional emails and form letters to new clients
- Assist the Admin department and Attorneys with various support and secretarial/administrative tasks as needed
- Monitor conference room calendar for usage and available space
- Check and forward incoming electronic faxes and send them to appropriate party Qualifications
- Excellent communication skills
- Ability to provide superior customer experience
- Computer and Microsoft 365 literacy
- Ability to learn new software quickly
- Ability to work in a team environment
- Excellent secretarial and organizational skills
- Ability to juggle multiple activities and work under pressure
- Attention to detail
- Client Confidentiality
- Dependability
- Ability to use personal cell phone for two-factor authentication as needed
Benefits
- Paid Time Off (PTO)
- 401(k) Plans
- Dental Insurance
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Based on Florida data
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What they do
A Data Entry Clerk types or scans information into a computer to create databases, programs or summary data reports. Transcribes handwritten information from order forms, receipts or other documents to type into a computerized record, or enters data for medical records, or enters data in code to update company websites.
$38,629 / year median in Florida
-10% projected decline