Data Entry Specialist Paragon Manufacturing Corp. - 3.0 Everett, WA Job Details Full-time $20 - $25 an hour 4 hours ago Benefits Health insurance Dental insurance Paid time off Vision insurance Qualifications Spreadsheets ERP systems MRP Continuous improvement Attention to detail Productivity software Cross-functional collaboration Order entry Cross-functional communication Quality data entry

Full Job Description Position Description:

Data Entry Specialist Reports To:

Director of Engineering FLSA Status:

Non-Exempt Location:

Full-time, on-site position in Everett, WA Position Summary The Data Entry Specialist is responsible for maintaining accurate data entry and record-keeping within the Engineering Department. Working closely with cross-functional teams, this role ensures order and quote details are entered accurately and efficiently. As the department grows, this position will undergo cross-training to support additional responsibilities as a Quoting Assistant. Essential Responsibilities Coordinate with the Engineering Department for current material costs, supplier lead times, and sourcing inputs to ensure quote accuracy Identify approved suppliers for new BOM items and coordinate sourcing inputs in support of the Purchaser to ensure quote readiness and material feasibility Support rebids and quote revisions by incorporating updated cost inputs, scope changes, engineering revisions, and lessons learned from prior builds Spot and flag potential pricing and delivery risks during data entry, such as lead time delays, fluctuating material costs, and unclear order specifications Maintain consistency between quoted assumptions (labor, material, process) and actual production execution; flag discrepancies that indicate estimating gaps Ensure all quote data, cost models, assumptions, and supporting documentation are properly documented and stored in company systems for traceability and future reference Support continuous improvement of the quoting process by identifying recurring estimating errors, cost model gaps, or process inefficiencies Required Proficiency in Microsoft 365 with emphasis in Excel Strong attention to detail, organizational discipline, and ability to manage multiple department data entry simultaneously Effective communication skills for cross-functional coordination with Engineering, Operations, and Business Operations Preferred Familiarity with ERP/MRP systems and production management software Exposure to regulated industries (aerospace, defense, medical) and associated quoting requirements Experience with continuous improvement of estimating processes and cost model development

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person Work Environment & Physical Requirements Full-time, on-site position in Everett, WA. This role operates in an office environment with regular interaction on the production floor to validate process assumptions, review manufacturing methods, and coordinate with operations personnel. Requires prolonged use of data entry, spreadsheets, ERP systems, email, and telephone. Must be able to lift up to 25 lbs. and perform basic physical movements including bending, reaching, and standing for moderate periods. Compliance with all facility safety, PPE, and ESD requirements is mandatory when in production areas.

Regulatory / Compliance

Requirement This role operates within a regulated manufacturing environment and must ensure all activities and customer-facing estimates comply with ITAR, RoHS, UL, IPC, ISO 9001, ISO 13485, and AS9100 requirements. The Data Entry Specialist - must maintain awareness of export control implications as they relate to customer RFQs, technical data, and scope of work.

Standard Disclaimers At-Will Employment:

Employment is at-will. Either the employee or Paragon Manufacturing may terminate employment at any time, with or without cause or notice, subject to applicable law. Washington is an at-will state, though employers may not retaliate against employees for exercising protected rights.

Equal Employment Opportunity:

Paragon Manufacturing is an Equal Opportunity Employer and does not discriminate on the basis of any status protected by federal, Washington State, or local law. Washington's Law Against Discrimination prohibits discrimination and retaliation in employment.

Reasonable Accommodation:

Paragon Manufacturing provides reasonable accommodations to qualified individuals with disabilities in accordance with applicable law.

Other Duties:

This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of duties. Responsibilities may change based on business needs.

Export Control Compliance:

This role may require access to information subject to U.S. export control laws, including ITAR. Employment is contingent upon the ability to comply with those requirements. This policy applies to all aspects of employment, including recruitment, hiring, placement, promotion, compensation, benefits, training, discipline, and termination.

Pay:

$20.00 - $25.00 per hour

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person