Executive Assistant

We are looking for a highly organized Executive Assistant to provide dedicated support to senior leadership in Birmingham, Alabama. This Contract position focuses on managing complex schedules, coordinating executive-level activities, and ensuring day-to-day administrative operations run smoothly in an in-office environment. The ideal candidate brings sound judgment, strong communication skills, and the ability to manage multiple priorities with discretion.

Responsibilities:

• Oversee and maintain demanding executive calendars, ensuring appointments, meetings, and deadlines are scheduled accurately and efficiently.
• Coordinate domestic and/or business travel logistics, including itineraries, reservations, and schedule adjustments as needed.
• Prepare for executive meetings by organizing materials, confirming attendance, and helping ensure all arrangements are in place.
• Support senior leaders with administrative tasks that improve workflow, responsiveness, and overall office efficiency.
• Manage special projects and follow-up items, keeping work organized and progressing according to established timelines.
• Communicate with internal and external stakeholders in a clear and attentive manner on behalf of executive leadership.