Executive Assistant - Chief Physician Executive Office

Executive Assistant - Chief Physician Executive Office Birmingham, AL Job Details Full-time 1 day ago Benefits Paid parental leave Tuition reimbursement Paid time off Parental leave Loan forgiveness Qualifications Internal controls Report writing Oracle Presentation software Event coordination Executive administrative support Research Mid-level 3 years Managing budgets in a finance role Bachelor's degree Decision making Financial control management Organizational skills Front desk Presentation creation Office management Managing executive calendars Organizational budget management Progress tracking (project management tasks)

Lawson Full Job Description Work Schedule:

Full Time Work Location:

Birmingham, AL Benefits include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave, Public Service Loan Forgiveness Program eligible employer, plus more. In addition to our many benefits and perks, UAB Medicine provides a variety of resources to support employees both personally and professionally. Under minimal supervision, provides diverse, complex and often confidential administrative and support services to the President of the University of Alabama Health Services Foundation (UAHSF), who holds a dual leadership role as Chief Physician Executive for UAB Health System. Work requires independent judgment and initiative on assignments that are sensitive in nature and demonstrated ability to deal with high level contacts inside and outside the institution. Performs special assignments such as researching information, compiling reports and special projects and events as directed. Requires knowledge of organization policy and procedure and high level of technical skill. Serves as office manager. Monitors financial, budgetary and personnel processes. Responsible responsible for event planning.

Position Requirements:

EDUCATION AND EXPERIENCE

Bachelor's degree in a related field and three (3) years of related experience required. Or an equivalent combination of relevant education and/or experience.

TRAITS & SKILLS

Performs confidential and complex administrative and support services for the President of the University of Alabama Health Services Foundation. May be required to support more than one executive. Maintains a complex and fluid schedule with expectation of setting priorities and making critical decisions in partnership with the executive regarding calendar management. Develops executive indicated PowerPoint presentations and spreadsheets based upon executive and workflow and project needs. 2. Serves as office manager. Collaborates with executives and/or other executive assistants to ensure coordination/communication of schedules, front desk coverage, etc. 3. Provides project management in support of the executive/executive team: tracks key projects, sets agenda, creates action plan, etc. 4. Performs special assignments such as researching information, compiling materials/reports for meetings, and coordinating special projects and/or events. Drafts professional written communications on behalf of the executive/executive team. 5. Manages financial/budgetary processes including, but not limited to, payment requests, office budget, and supply ordering. Monitors personnel processes. Develops and manages all executive financial controls: pcard, Oracle, Lawson, etc. 6. Serves as liaison to the UAB Health System executive office: coordinating, building rapport, triaging external and internal communication. 7. Provides leadership in coordinating key leadership meetings. Coordinates agenda, schedules content/key presenters, develops PowerPoint presentation, etc. 8. Performs other duties as assigned. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.