Title:

Executive Administrative Assistant Work Location:

In person at private residence near 101 and cactus

Pay:

$25/hour for the first 6 weeks (if training is involved) and if there is a fit $30/hr.

Expected hours:

10-15 per week with a minimum of 6 month commitment. Work hours must generally occur between 8am-2pm Monday through Friday . Seeking Personal Assistant to assist Physician. The primary responsibility will be dealing with emails. Responding, organizing, replying, following up, and summarizing emails. Secondary responsibility will be to manage the day-to-day personal and household responsibilities for a Physician. The ideal candidate has the the following qualifications:

Experience:

Minimum of one year experience managing Executive emails Excellent written communication skills for emails Detail oriented and SUPER organized for emails Tech-savvy with experience in calendar management, research, and communication tools . Google Calendar and Alexa expertise are a plus

Discretion & Professionalism:

Ability to handle confidential information with integrity. Uphold strict confidentiality (must sign NDAs and undergo background check) A proactive, solution-oriented mindset—someone who can anticipate needs and take initiative. Valid driver's license and reliable transportation Key Responsibilities - You must have experience with going through all emails (mostly business some personal), be able to summarize information, and follow through till email is concluded. Most time will be spent managing, organizing, and responding to emails. Manage calendars, appointments, reservations, and travel itineraries Oversee family schedules including children's activities, school, and camps Handle returns, shipments, prescription pickups, and general errands Coordinate maintenance appointments: pest control, car services, cleaning, etc Implement and maintain home systems: labeled storage, document organizing and filing, receipt management and tracking.

Meeting Coordination:

Plan and organize meetings, prepare agendas, take minutes, and follow up on action items.

Email & Communication Management:

Monitor, prioritize, and draft emails on behalf of the executive.

Family Travel Coordination:

Arrange flights, accommodations, transportation, and itineraries for both business and personal travel.

Household & Administrative Organization:

Oversee bill payments, personal financial organization, and home maintenance schedules.

Errands & Logistics:

Handle occasional personal and business errands, such as pickups, deliveries, and coordinating with vendors. Arranging appointments for personal and professional needs This position is for a minimum commitment of 6 months. How to Apply Interested candidates should submit a resume and a brief cover letter detailing relevant experience and why they are a strong fit for this role. Final candidate's will need at 2 references from previous jobs to be considered.

Job Type:

Part-time Work Location:

In person

Pay:

$53,784.02 - $64,772.15 per year

Work Location:

In person