We are looking for an Executive Assistant to provide high-level support to senior leadership and help keep key initiatives, communications, and scheduling activities running smoothly in Tucson, Arizona. This Long-term Contract position is ideal for someone who can manage sensitive information with discretion, coordinate complex priorities, and serve as a dependable point of contact for internal and external stakeholders. The role also includes board-facing coordination, requiring strong organization, sound judgment, and the ability to prepare meetings and follow-through items with accuracy.

Responsibilities:

Provide dedicated executive support to the President, anticipating needs, protecting confidentiality, and adapting to leadership preferences and priorities. Oversee a dynamic calendar by arranging meetings, organizing supporting documents, preparing briefings, and helping ensure timely follow-up on daily commitments. Manage communications on behalf of the President by responding to requests, screening inquiries, and coordinating speaking or meeting opportunities with professionalism and discretion. Track assigned initiatives and office projects, monitor deadlines, and help move action items forward across teams and stakeholders. Coordinate travel and related arrangements for executive meetings, external engagements, and leadership commitments with local and national organizations. Build productive relationships across staff, board members, sponsors, and other partners to support efficient communication and collaboration. Represent the executive office in meetings when appropriate, capture key information, and relay updates or next steps clearly. Organize board and committee logistics, including meeting notices, presentation materials, agendas, minutes coordination, onboarding support, and director communications through BoardEffect. Research issues, resolve administrative challenges independently, and recommend workflow improvements that strengthen efficiency and service quality. Proven experience supporting senior executives in a high-level administrative or executive assistant capacity. Strong background in calendar management, meeting coordination, and preparation of detailed materials for leadership discussions. Experience arranging travel and handling related logistics with accuracy and attention to detail. Ability to communicate effectively with internal teams, board members, and external stakeholders while maintaining confidentiality. Proficiency in Microsoft Word and Microsoft Excel for document preparation, tracking, and reporting tasks. Demonstrated ability to manage multiple priorities, solve problems independently, and keep projects organized from start to finish. Comfortable supporting board meetings or committee activities, including agendas, notices, minutes, and presentation coordination. TalentMatch ® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use and Privacy Notice .