Executive Assistant US Heart & Vascular - 3.3 Tucson, AZ Job Details 8 hours ago Qualifications Office supply management Employee onboarding Microsoft Excel Office activity coordination Microsoft Outlook Business travel arrangements Operations coordination Facilities management Performance Reporting Executive administrative support Mail distribution Metrics Reporting Assisting medical staff Mid-level Healthcare practice facilities management Invoice payment processing Financial records management Financial record maintenance Mail management Invoice reconciliation Office supply ordering Vendor communication Organizational skills Microsoft Teams Interviewing HR support Mail processing Managing executive calendars Ad-hoc reporting Communication skills

Full Job Description We're Hiring:

Executive Assistant Pima Heart and Vascular | U.S. Heart & Vascular | Tucson, AZ Pima Heart and Vascular, part of U.S. Heart & Vascular (USHV), is looking for a highly organized, detail-driven Executive Assistant to support our Leadership Team in Tucson, AZ. If you thrive in a fast-paced healthcare environment and enjoy being the person who keeps everything running smoothly, we want to hear from you.

Department:

Operations Reports To:

Regional President FLSA Status:

Exempt

WHAT YOU'LL DO

Provide high-level administrative and organizational support to the Leadership Team, coordinating meetings, schedules, and follow-up. Manage physician invoicing and reconciliation for hospital call coverage and physician reads. Prepare monthly practice metrics reports and support ad hoc operational data requests. Coordinate provider onboarding and physician candidate interviews, travel, and scheduling. Oversee office supplies, facilities coordination, and vendor/building-service needs. Handle mail, shipping, and secure routing of financial documents and payments.

WHAT WE'RE LOOKING FOR 3-5

years of executive, administrative, or healthcare operations support experience preferred. Experience supporting senior leaders and/or physicians strongly preferred. Comfortable with invoicing, reconciliation, and basic financial administration. Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams). Exceptional organization, discretion, and communication skills — and a calm, can-do attitude under pressure.

WHY JOIN US

You'll be a trusted right hand to leadership and a key link between physicians, staff, and partners — playing a vital role in a growing cardiovascular practice that's making a real difference for patients across Tucson. Apply today to join Pima Heart and Vascular / U.S. Heart & Vascular in Tucson, AZ