Executive Assistant

Executive Assistant at Mira Vista Aviation Executive Assistant at Mira Vista Aviation in Costa Mesa, California Posted in 2 days ago.

Type:

full-time

Job Description:

Executive Assistant to Managing Partners Irvine, California | On-site | Full-time Mira Vista Aviation and AAC Jet operates at the highest level of private aviation, supporting high-net-worth clients and complex global operations with precision, discretion, and consistency. This role is designed for someone who can operate as a true extension of leadership. You will work directly with the Managing Partners, supporting both strategic priorities and the daily cadence of a business that runs continuously. Key Responsibilities Own and manage complex executive calendars across multiple time zones Coordinate meetings, travel, and shifting priorities with accuracy and speed Manage communication on behalf of executives with professionalism and clarity Prepare reports, presentations, and briefing materials Track and manage expenses and administrative workflows Support cross-functional coordination when needed Handle confidential information with a high level of discretion Create structure and organization in a fast-paced environment Who You Are Highly organized and detail-oriented Proactive and able to anticipate needs before they arise Comfortable operating in a high-accountability environment Polished communicator, both written and verbal Able to shift priorities quickly without losing focus Self-directed and takes ownership of responsibilities Trustworthy and discreet Experience and Skills Experience supporting senior executives or founders in a fast-paced environment Strong communication and organizational skills Proficiency with scheduling tools and modern office systems Experience managing expenses, reports, and executive coordination Aviation or luxury service experience is a plus About Mira Vista Aviation & AAC Jet Redefining aircraft management and private aviation through operational discipline, modern systems, and elevated service standards. We operate 24/7 and are committed to safety, transparency, and delivering a seamless client experience. Application Instructions Please email your resume to ea_careers@mvjet.com along with a brief summary of your experience. No phone inquiries. Applications without relevant experience will not be considered.