Executive Assistant

Executive Assistant Silverado - 3.3 Irvine, CA Job Details $75,000 - $100,000 a year 1 hour ago Benefits Internal mobility program Dental insurance Flexible spending account Tuition reimbursement Paid time off Vision insurance 401(k) matching Employee discount Professional development assistance Referral program Pet insurance Qualifications Event coordination Full Job Description Join Silverado Home Office in Irvine, a memory care innovator ranked in the top 10 nationwide by Fortune Magazine Best Workplaces in Aging Services™ . Since 1997, Silverado has delivered exceptional care to individuals with neurodegenerative conditions. We're a certified Great Place to Work® and proud to offer competitive pay, benefits, and growth opportunities. We are currently seeking an Executive Assistant to support our regional leadership team. In this role, you'll be a key partner in keeping daily operations running smoothly, arranging travel, coordinating priorities, and ensuring strong communication across teams. You'll also take the lead on planning and executing conferences, meetings, and team events, handling logistics end-to-end. From travel management to event coordination, you'll play a critical role in keeping our leaders organized, aligned, and set up for success in a fast-paced environment. What you'll be doing: Manage calendars, travel and scheduling for regional leaders Supervise the Reception/Office Coordinator staff Support with day-to-day administrative needs, prioritization, and coordination Plan and execute events, including conferences, meetings, and offsite gatherings Coordinate travel arrangements, agendas, and logistics for leadership and regional teams Prepare presentations, reports, correspondence, and expense reports Track key initiatives, timelines, and follow-ups to ensure alignment and execution Act as a liaison between Regional VPs and internal teams to keep communication flowing Assist with general office coordination and administrative support for the Irvine Home Office Maintain professionalism and flexibility in a fast-paced environment

Qualifications:

4-6+ years of administrative experience, preferably supporting senior leaders or regional teams Bachelor's degree preferred or equivalent experience Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Experience with event planning and logistics coordination (conferences, team events, offsites) Highly organized with strong attention to detail and ability to manage multiple priorities Strong communication skills and professional presence Sound judgment, discretion, and ability to handle sensitive information Flexible and adaptable; occasional evenings/weekends may be required Active role: walking, bending, lifting (up to 20 lbs.) Comfortable working around animals and pets

Schedule:

Monday - Friday (flexibility required; occasional evenings/weekends as needed) Why Choose Silverado? Fortune Magazine Best Workplaces in Aging Services list Certified as a Great Place to Work® Strong internal mobility #LI-SR1 Silverado offers the following benefits to eligible employees: 401(k) matching Health, Dental and Vision Insurance Flexible Spending Account (FSA) Paid time off Tuition reimbursement and professional development assistance Referral program Other amazing benefits such as Pet Insurance, Auto and Home Insurance and Discount Programs! • Silverado does not accept candidates from outside recruiters or agencies for this role. •

California Employees:

For roles requiring driving, the driving requirement has been deemed essential to the performance of this role due to specific business necessity. Supporting documentation is maintained by Silverado and is available for review upon request to ensure compliance with California law. To view California Consumer Privacy Act (CCPA) information, please visit this page: https://www.silverado.com/legal-disclaimers/#Consumer-Privacy-Act-Disclosure Employment offers are contingent on background check, drug screening, physical, and TB testing (if applicable). Silverado uses E-Verify to confirm work authorization with both the Social Security Administration and the Department of Homeland Security EOE/M/F/D/V