Executive Assistant

Executive Assistant at The Grapevine Agency Executive Assistant at The Grapevine Agency in Pacific Palisades, California Posted in 1 day ago.

Type:

full-time

Job Description:

Executive/Personal Assistant to

Young Entrepreneur & Family Office Support Santa Monica, CA/Malibu Hours:

Typically Monday through Friday, 9am-5pm with flexibility as needed

HYBRID - PLEASE BE WEST LA BASED

Salary:

90K-140K DOE plus Stipend towards Benefit A highly discreet and grounded opportunity is available for an exceptional Executive/Personal Assistant to young entrepreneur. This role requires someone who is deeply trustworthy, detail-oriented, emotionally intelligent, and highly capable of bringing structure, organization, and calm to an otherwise overwhelming period of transition. The ideal candidate is proactive, resourceful, service-oriented, and comfortable handling both personal and administrative responsibilities with maturity and discretion. The position will oversee a blend of family office support, household coordination, rental property management, and executive assistance tied to a growing real estate business. This is a hands-on role for someone who enjoys helping others and can seamlessly move between logistics, operations, and day-to-day support.

Responsibilities Include:

Managing personal and administrative support for both siblings Organizing, reviewing, and tracking important family, legal, and financial documents Tracking payments related to investments, including due dates, confirmations, documentation, and coordination with financial or advisory contacts as needed Managing calendars, appointments, reminders, reservations, and travel coordination Assisting with rental property oversight, tenant communication, vendor scheduling, and maintenance coordination Liaising with vendors, contractors, service providers, and household contacts Assisting with light household management and operational needs Creating organized systems for files, records, schedules, and ongoing tasks Handling errands, personal shopping, returns, gifting, and day-to-day personal needs Assisting with planning dinners, gatherings, and occasional small events Tracking expenses, deadlines, and ongoing projects Serving as a thoughtful, solutions-oriented right hand who can anticipate needs and help reduce day-to-day overwhelm

Ideal Candidate:

Highly organized with excellent follow-through and attention to detail Calm, grounded, and capable of handling sensitive situations with professionalism Able to pivot seamlessly between personal, household, and executive support Strong administrative and communication skills Tech-savvy and comfortable managing digital systems, spreadsheets, and calendars Proactive, resourceful, and comfortable working independently Polished, adaptable, low ego, and genuinely service-minded