An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
Contract About the Role We are seeking a highly organized, proactive, and resourceful Executive Assistant to support senior professionals in a fast-paced, client-facing environment. This role requires exceptional organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining confidentiality and professionalism.
Responsibilities:
Executive Support Manage complex calendars for multiple senior leaders, resolving scheduling conflicts and prioritizing meetings. Coordinate internal and external meetings, conference calls, and video conferences across multiple time zones. Proactively monitor executive schedules, travel plans, and business priorities. Serve as a trusted administrative partner, anticipating needs and ensuring smooth daily operations. Client & Stakeholder Coordination Act as a primary point of contact for executives, clients, and internal business partners. Coordinate recurring and ad hoc meetings with external stakeholders and executive assistants. Prepare meeting invitations, agendas, and supporting materials. Handle confidential communications with professionalism and discretion. Administrative Support Draft, edit, and proofread correspondence, reports, presentations, and other business documents. Manage incoming communications and ensure timely follow-up. Maintain organized records, files, and documentation. Utilize AI-enabled workplace tools to improve productivity and administrative workflows. Meeting & Event Coordination Coordinate meeting logistics, conference rooms, virtual meetings, catering, and presentation materials. Organize team meetings, business events, and client functions. Ensure meetings run smoothly and all logistics are handled efficiently. Travel & Expense Management Arrange domestic and international travel, including flights, hotels, ground transportation, and itineraries. Process expense reports accurately and resolve any discrepancies. Maintain executive travel profiles and ensure travel approvals are completed. Operational Support Partner with internal teams to resolve administrative issues and support business initiatives. Conduct research and provide administrative support for special projects. Assist with onboarding temporary staff and provide backup support for team members as needed.
Required Qualifications:
3+ years of Executive Assistant or senior administrative experience in a fast-paced professional environment. Experience supporting multiple senior executives. Excellent organizational, multitasking, and time management skills. Strong written and verbal communication skills. High attention to detail and accuracy. Ability to work independently and manage competing priorities. Professional demeanor with the ability to handle confidential information.
Pay:
$40.00 per hour
Benefits:
Dental insurance Health insurance Vision insurance
