Executive Assistant

We are looking for an organized and experienced Executive Assistant to support senior leadership in California. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment, anticipates needs, and keeps priorities on track with discretion. The role will play a central part in maintaining executive schedules, coordinating key interactions, and ensuring day-to-day administrative operations run smoothly.

Responsibilities:

• Manage complex executive schedules by organizing appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.
• Arrange meetings from start to finish, including securing logistics, preparing supporting materials, and following up on next steps.
• Coordinate business travel plans, including itineraries, bookings, and schedule alignment for executive trips.
• Develop and format clear documents such as presentations, reports, briefing materials, and meeting agendas.
• Monitor deadlines, outstanding tasks, and shifting priorities to help executives stay focused on critical objectives.
• Handle sensitive business information with sound judgment and a high level of confidentiality.
• Process expense documentation, support invoice-related administrative tasks, and assist with general office coordination.
• Act as a point of contact for internal teams and external partners, helping communication move efficiently across stakeholders.
• Contribute to special assignments and provide additional administrative support based on business needs.