A growing organization in the San Luis Rey area is looking for a highly organized Executive Assistant to provide direct support to senior leadership while helping keep day-to-day business priorities moving forward.

This is not a role where you'll simply manage a calendar. The ideal candidate will be someone who can anticipate needs, keep executives prepared, manage competing priorities, and take ownership of important follow-ups. You'll interact with leadership, clients, vendors, and internal teams and will need excellent judgment and discretion.

What You'll Do:

Manage complex executive calendars and scheduling prioritiesCoordinate meetings, conference calls, and appointmentsPrepare agendas, meeting materials, presentations, and reportsMonitor follow-ups and action items after leadership meetingsCoordinate domestic travel, accommodations, transportation, and itinerariesPrepare and organize expense reportsDraft and proofread correspondence and internal communicationsServe as a professional point of contact for executivesCoordinate communication between leadership and internal departmentsMaintain confidential business and personnel informationAssist with special projects and time-sensitive initiativesTrack deadlines and important deliverablesHelp coordinate executive events, meetings, and presentationsMaintain organized electronic files and recordsAssist with basic budget, invoice, and purchasing trackingIdentify opportunities to streamline administrative processesProvide additional support to leadership as priorities shift