Executive Assistant

Description We are looking for an organized and proactive Executive Assistant to support senior leadership within an engineering-focused environment in Pasadena, California. This contract opportunity with permanent potential is ideal for someone who excels at managing complex schedules, coordinating logistics, and keeping executive priorities on track. The right candidate will bring strong judgment, professionalism, and the ability to handle shifting demands with confidence.

Responsibilities:

• Oversee executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for upcoming commitments.
• Arrange domestic and international travel plans, including flights, lodging, ground transportation, and detailed itineraries.
• Coordinate meeting logistics for executive sessions, including reserving space, confirming attendance, and distributing relevant materials.
• Serve as a central point of support for day-to-day administrative needs, helping executives stay organized and focused on key business objectives.
• Monitor schedule changes and travel updates, making quick adjustments to maintain efficiency and minimize disruptions.
• Prepare and organize information needed for meetings, travel, and leadership activities to support smooth daily operations. Requirements
• Demonstrated experience providing administrative support to executive-level leaders.
• Strong ability to manage complex calendars and prioritize competing requests effectively.
• Proven background coordinating travel arrangements with close attention to detail.
• Experience supporting executive meetings and handling related logistics professionally.
• Excellent organizational, communication, and time-management skills.
• Ability to work independently, maintain confidentiality, and adapt to changing priorities.

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