Executive Assistant to CSDO Ultimate Staffing Services - 3.8 San Jose, CA Job Details Contract 10 hours ago Qualifications Meeting minutes Operational analysis Correspondence management Office activity coordination Business travel arrangements Operations coordination Filing Performance Reporting Project coordination Executive administrative support Research Mid-level Data summary reports Project execution Managing executive calendars Documentation Handling Project planning phase Office phone management Office record organization Full Job Description General Description Under the general direction of the Business Office Manager, the Executive Assistant performs a variety of complex, professional, analytical, and confidential Administration services.

Responsibilities Duties include:

Responsible for day-to-day administrative functions of routine nature to complex special projects that require the ability to organize and communicate information. Provides administrative support to the COO or CSD and Senior Management such as prepare meeting minutes, reports, letters, memos and other correspondence. Provides support to include handling walk-up, phone interactions, and maintaining calendars, travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations. Performs a range of operational support activities to include but not limited to research and analysis on specific issues, special project oversight, and serving as liaison with other departments on basic administrative or operational matters. Compiles a variety of narrative, statistical, financial and other documentation as needed for various reports. Establishes, maintains, processes, and updates files, records, certificates, and/or other documents. Provides assistance and support in problem solving, project planning and management, and the development and execution of administrative and operational goals and objectives as requested. Track and report on Operations measures and targets Collaborate with department administrators to identify problems and trends in order to develop solutions to enhance the overall performance of Operations Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature. Assists in the coordination, supervision, and completion of special projects, as appropriate. Work flexible schedule and overtime as necessary.

Secondary Responsibilities:

Attend workshops, training and meetings as needed, and as requested. Perform other related duties as assigned by supervisor. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.