Executive Administrative Assistant - Public Works

JOB This position is responsible for performing highly complex office, clerical, and administrative support tasks, special projects, and duties in support of the Director of Public Works and the department staff.

DUTIES AND RESPONSIBILITIES

Provides complex administrative support to department director, City Engineer, Management Analyst, and staff Supervises administrative support staff, including training, delegating tasks, and addressing employee performance related matters Composes, edits, and proofreads letters, memos, evaluations, City Council agenda reports, and other documents Researches, compiles, and organizes data for projects and reports; develops and maintains tracking systems for recurring meetings, employee schedules, agenda deadlines, and monthly communications; maintains office files and retention schedules Assists internal and external customers with inquiries regarding City policies, procedures, and functions; responds to and resolves customer concerns in a professional and timely manner Coordinates logistics for director and department meetings, prepares agendas, purchases supplies, prepares event materials, and setup for department functions Schedules meetings; reserves meeting rooms; prepares travel arrangements; maintains various calendars for the department; reviews and processes invoices for payment; assists with development of the department budget Monitors and reconciles operational expenditures and maintains the budget for the division Assists in identifying department concerns and works with the director and staff in developing solutions Collaborates with Citywide support staff on special projects and other related initiatives Performs other duties as assigned

EXAMPLE OF DUTIES

High School Diploma or G.E.D. equivalent Four years professional clerical experience in a fast-paced, professional environment, supporting an executive-level position Bachelor's degree is highly desirable Any combination of education and experience that has provided the knowledge, skills, and abilities necessary will be considered A valid Class C driver license or the ability to utilize an alternative method of transportation to carry out job-related functions

SUPPLEMENTAL INFORMATION

This position will remain open until filled. The first review of applications will be on Wednesday, April 22, 2026. An online completed City application form is required to apply for this position. All employment information must be provided on the application. Providing a resume is not a substitute for completing this section of the application. Applications left incomplete, or with a reference to attachments may be rejected. The selection process will include one or more of the following: written exam, technical knowledge assessment, writing skill assessment, and/or oral interviews that may be conducted in person and/or via video conferencing. If you require special accommodations to participate in the application/selection process, please notify Human Resources for assistance. All offers of regular employment with the City of Santa Clarita are made contingent upon receipt of proof of legal right to work in the United States, successful completion of a post-offer pre-employment physical, which may include a drug screen and Department of Justice fingerprinting. Criminal offender information will be reviewed on an ongoing basis. The City uses the E-Verify program to electronically confirm work authorization of newly hired employees. All new employees are required to participate in the DMV Employer Pull-Notice Program. This program authorizes the City to receive a driver record report upon enrollment and during employment. Only degrees recognized by the U.S. Department of Education and accredited by the Council for Higher Education Accreditation will be accepted. As a City of Santa Clarita public employee, you may be called upon to work as a Disaster Service Worker (DSW) in the event of an emergency (in accordance with Government Code §§ 3100-3109). Before entering upon the duties of employment, all public employees, except those excluded by law, take and subscribe to an oath or affirmation set forth in the California Constitution, declaring them to be Disaster Service Workers in time of need. Compensation includes enrollment in California Public Employees' Retirement System as a replacement for Social Security plus a competitive benefits package. All appointments are made at step 1 of the salary range unless otherwise authorized by the City Manager. For more information and to apply online please visit www.santaclarita.gov. The City of Santa Clarita is an Equal Opportunity Employer