A private real estate and investment organization is seeking a polished, highly organized Executive Assistant to support a busy executive and assist with a combination of business and administrative priorities.

This position is ideal for someone who is comfortable in a high-trust environment and can handle sensitive information, shifting schedules, vendor coordination, travel arrangements, and personal and professional administrative needs with discretion.

Responsibilities:

Manage a dynamic executive calendar and prioritize competing commitmentsCoordinate meetings with internal teams, clients, investors, and outside partnersArrange domestic and international travelBuild detailed travel itineraries and coordinate transportation and accommodationsManage executive correspondence and email follow-upDraft and prepare professional communicationsPrepare meeting agendas, presentations, reports, and briefing materialsTrack action items and ensure important follow-ups are completedCoordinate vendors, contractors, and service providersAssist with property-related administrative coordinationReview and organize invoices, receipts, and expense reportsMaintain confidential financial and business documentationCoordinate appointments and special eventsAssist with business development and client-related projectsMaintain organized digital files and recordsResearch vendors, services, and business information as neededHandle last-minute changes calmly and efficientlyTake ownership of special projects from start to finish