Executive Personal Assistant

Executive Personal Assistant Hawthorne Distribution Center Inc. Vernon, CA Job Details Full-time $22 - $25 an hour 12 hours ago Qualifications Record keeping Google Workspace Maintaining an organized workspace Interpersonal skills Phone communication Inventory management Labeling Writing skills Executive administrative support Mid-level Bachelor's degree Attention to detail Organizational skills Order placement Clerical experience Productivity software Managing executive calendars Phone call management Communication skills File organization Progress tracking (project management tasks) Time management

Full Job Description Job Title:

Executive /

Personal Assistant Pay:

$22.00 - $25.00 per hour, based on experience Job Summary We are a large Amazon seller seeking a highly organized, dependable, and detail-oriented Executive / Personal Assistant to support the President directly. This position requires excellent time management, strong follow-through, and the ability to manage appointments, communications, reminders, office paperwork, and general administrative tasks. The ideal candidate is proactive, professional, organized, and comfortable handling both business and personal support responsibilities in a fast-paced environment. Key Responsibilities Manage the President's calendar, including: Scheduling and rescheduling appointments Confirming meetings Coordinating meeting details Assist with personal errands and support tasks as needed. Coordinate phone communications, including: Placing and receiving calls Taking accurate messages Routing calls appropriately Following up on missed calls or voicemails Monitor and manage email communications, including: Drafting professional replies Tracking conversation threads Ensuring timely follow-through Create and provide consistent reminders for: Tasks Deadlines Appointments Follow-ups Track action items from calls and meetings, and ensure completion through regular follow-up and status updates. Organize and maintain digital and physical filing systems. Perform general office organization and clerical support as needed. Monitor office supply inventory, place orders, and restock supplies to prevent shortages. Support basic document preparation, including: Printing Scanning Copying Labeling Maintaining an orderly office space Required Qualifications Experience working in an Amazon retail-based environment. Strong organizational skills with the ability to manage multiple priorities. Excellent written communication skills, including clear and professional email writing. High attention to detail and consistent follow-through.

Comfortable working with:

Calendars Email inboxes Task-tracking systems Professional discretion and ability to handle sensitive or confidential information. Basic office and administrative skills, including: Filing Scanning Ordering supplies General clerical support Preferred Qualifications Prior experience supporting an owner, executive, or office team. Experience with time-blocking, task management, or operations support. Familiarity with Google Workspace and Microsoft Office. Bachelor's degree preferred. What Success Looks Like in This Role The President's schedule is accurate, confirmed, and proactively maintained. Email threads are kept current with timely replies and tracked follow-ups. Deadlines, appointments, and tasks are rarely missed due to consistent reminders and accountability. Office filing, paperwork, and supply needs are organized and handled before they become urgent. Communication is professional, timely, and well-organized.

Pay:

$22.00 - $25.00 per hour

Work Location:

In person