Job Description Help for Job Description. Opens a new window. Description We are looking for an Executive Assistant to support day-to-day administrative operations for leadership in Florida. This position requires someone who can keep schedules organized, coordinate travel plans, and maintain accurate documentation in a fast-paced environment. The ideal candidate is highly detail-oriented, communicates clearly, and can manage multiple priorities while supporting project deadlines.

Responsibilities:

• Oversee the Director's schedule and coordinate multiple project calendars to keep meetings, deadlines, and priorities aligned.
• Arrange business travel by booking itineraries, confirming reservations, and ensuring plans are communicated clearly to all involved parties.
• Organize meetings by preparing schedules, confirming attendance, and supporting smooth execution of executive appointments.
• Maintain inventory records using spreadsheets and keep information updated for tracking and reporting purposes.
• Upload and organize business documents within designated software platforms to ensure records remain accessible and accurate.
• Manage incoming calls through a multi-line phone system while providing clear, courteous communication.
• Support administrative activities that help leadership stay organized and responsive in a deadline-driven setting. Requirements
• Demonstrated experience supporting executives or senior leadership in an administrative capacity.
• Strong proficiency with Microsoft Office, including Outlook for scheduling and calendar coordination.
• Ability to manage complex calendars and balance competing deadlines across multiple projects.
• Experience coordinating travel arrangements, including booking and itinerary management.
• Comfortable maintaining spreadsheets and handling detailed administrative records.
• Strong phone etiquette and confidence using multi-line phone systems.
• Strong organizational skills with a high level of accuracy and attention to detail.

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• whenever you choose
• even on the go.

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