Legal Executive Assistant - Corporate Beacon Hill Staffing Group - 3.8 Fort Lauderdale, FL Job Details 6 hours ago Benefits Dental insurance Vision insurance Qualifications Confidential information handling Office activity coordination Customer service Executive administrative support Transcription Legal administrative experience Law office experience Typing Productivity software Associate's degree Full Job Description Position Summary The Legal Executive Assistant provides comprehensive administrative and legal support to assigned attorney(s) to ensure the efficient management of client matters and legal practice needs. This role requires exceptional organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities Manage attorney calendars, including scheduling hearings, depositions, mediations, arbitrations, client meetings (including Zoom), and coordinating with court reporters. Track court dates, discovery deadlines, e-recording and filing requirements. Coordinate Continuing Legal Education (CLE) registrations, Florida Bar dues, and U.S. District Court annual renewals. Assist with attorney expense reports, unbilled time reports, and entry/editing of attorney billable time in firm systems. Transcribe from BigHand (Jon Ellis only), Draft, edit, proofread, and format a variety of legal documents, including pleadings, motions, subpoenas, discovery requests/responses, contracts, and correspondence to include calendaring and scheduling of pre-suit mediations. Save client-related documents in the correct matter's workspace in accordance with departmental naming conventions within the firm's document management system (iManage). Conduct legal research and corporate/entity searches using Florida DBPR, Property Appraiser websites, and other relevant databases. Required Skills and Qualifications Exceptional verbal and written communication skills with strong attention to detail. Excellent organizational, time management, and workflow coordination abilities. Strong interpersonal and customer service skills; able to maintain professionalism under pressure. High level of discretion when handling confidential client and case information. Proficient in Microsoft Office Suite; familiarity with iManage and Aderant is preferred. Ability to work independently and collaboratively in a fast-paced legal environment. Education and Experience Associate degree in Paralegal Studies or related field required; bachelor's degree preferred. Minimum of three (3) years of legal assistant experience in a law firm or corporate legal department, preferably with experience in community association law or litigation. Heavy typing and transcription are required, with a minimum typing speed of 60 WPM. Must understand the Florida Rules of Civil Procedure and the Federal Rules of Civil Procedure. Required Skills and Qualifications Exceptional verbal and written communication skills with strong attention to detail. Excellent organizational, time management, and workflow coordination abilities. Strong interpersonal and customer service skills; able to maintain professionalism under pressure. High level of discretion when handling confidential client and case information. Proficient in Microsoft Office Suite; familiarity with iManage and Aderant is preferred. Ability to work independently and collaboratively in a fast-paced legal environment. Education and Experience Associate degree in Paralegal Studies or related field required; bachelor's degree preferred. Minimum of three (3) years of legal assistant experience in a law firm or corporate legal department, preferably with experience in community association law or litigation. Heavy typing and transcription are required, with a minimum typing speed of 60 WPM. Must understand the Florida Rules of Civil Procedure and the Federal Rules of Civil Procedure. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)