Job Description Help for Job Description. Opens a new window. We are hiring an Executive Assistant for Quadrant Billing Solutions, LLC. This is a high-demand, high-ownership role. It is not a cushy 9-5 clock in and coast position. The right candidate understands that supporting executive leadership in a growing healthcare company sometimes means working past standard business hours and occasionally on weekends when priorities, projects, or deadlines require it. In return, this role offers significant exposure and growth opportunities in behavioral health administration, revenue cycle management, operations, and data-driven decision making. This is an ideal position for someone who wants to break into behavioral health administration, learn fast, and grow alongside the company, not someone looking to safeguard a rigid schedule.

Responsibilities:

Executive & Administrative Support Manage calendars, meetings, inboxes, and follow-ups for the CRO and Director of Operations. Prepare agendas, track action items, and maintain organized executive documentation. Coordinate travel, internal meetings, and occasional off-site events. Hiring & Talent Coordination Review resumes, coordinate interviews, and support candidate screening and onboarding logistics. Assist with interviews, reference checks, and candidate communication. Data & Analytics Support (Revenue, Billing & KPIs) Pull, organize, and format data from EMRs, billing systems, and reports into executive dashboards. Maintain recurring KPI reports for census, collections, VOBs, claims, and reimbursement trends. Ensure all reporting is accurate, consistent, and executive-ready. Growth Track Begin with data preparation and reporting; progress into trend analysis and data-backed decision support across admissions, billing, operations, and strategy.

Required Qualifications:

2+ years in an Executive Assistant, Operations Assistant, Project Coordinator, or similar role. Proficiency in Google Workspace and/or Microsoft Office, especially Sheets/Excel. High level of organization, attention to detail, and ability to manage multiple priorities. Written and verbal communication skills. Comfort working with numbers, spreadsheets, and performance metrics. Ability to handle confidential clinical, financial, and HR information with discretion.

Preferred Qualifications:

Experience in healthcare, behavioral health, or revenue cycle environments. Experience supporting C-level or director-level leadership. Prior involvement in hiring and interview coordination. Experience with EMRs, billing platforms, CRM tools, or reporting systems.

Benefits:

Competitive salary commensurate with experience. Comprehensive benefits package, including medical, dental, and vision insurance. Paid time off, sick time and holidays. Opportunities for professional development and growth. A supportive and collaborative work environment. A chance to make a meaningful impact on the lives of our clients.

Compensation:

$50k-$65k (Based on experience) Full-time