Executive Personal Assistant

Executive Personal Assistant Jacksonville Beach, FL Job Details 1 hour ago Benefits Health insurance Employee discount Qualifications Organizing events Record keeping Sourcing Pet sitting Operations management Preventive maintenance Logistics management Supplier management Project timeline management Executive administrative support Research 3 years Driver's License Driving Housekeeping management Vendor relationship management Scope management Maintenance management Productivity software Managing executive calendars Senior level Travel scheduling Technical Proficiency Property management Full Job Description

EXECUTIVE PERSONAL ASSISTANT

The Executive Assistant to the Founder/CEO plays a critical dual role — providing executive-level administrative support to Natural Life's Founder while overseeing the seamless day-to-day operations of her private residence. This position requires exceptional discretion, organizational acumen, and the ability to anticipate needs before they arise. The ideal candidate thrives in a fast-paced, dynamic environment, moves fluidly between professional and personal responsibilities, and takes genuine ownership of outcomes. This role is the right hand to the Founder — ensuring she can focus on leading and growing Natural Life.

Duties and Responsibilities:

Executive & Administrative Support Manage calendar, correspondence, and scheduling priorities across both personal and professional domains Coordinate with the Natural Life team on travel logistics, event planning, and company-related scheduling Track and manage personal bills, insurance renewals, subscriptions, and household financial obligations, ensuring timely payment Maintain organized records including household documents, warranties, contacts, and key vendor information Handle personal shopping, errands, prescription pickups, returns, and online order management Research and present options to support decision-making on household projects, service providers, and personal matters Provide project management support for household and personal initiatives, including scoping work, managing timelines, and following up on deliverables Household Operations Management Oversee day-to-day operations of the private residence, ensuring the property is organized, maintained, and running efficiently Source, schedule, and supervise vendors including housekeeping, landscaping, repairs, and other service providers; obtain estimates and confirm work completion Manage household supplies, deliveries, and preventative maintenance schedules Learn and operate all household technology systems; develop SOPs and troubleshoot issues as they arise Personal Errand & Household Support Provide personal errand support and assistance with household pets, including daily care, scheduling of veterinary and grooming appointments, and coordination of pet sitter coverage during travel Assist with coordination of personal family logistics and appointments, as needed The above cited duties and responsibilities describe the general nature and level of work performed by people assigned to the job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform.

Knowledge, Skills & Abilities:

Exercises non-negotiable discretion around personal, financial, and family matters — handles all sensitive information with the utmost confidentiality and professionalism Manages multiple concurrent responsibilities across personal and professional domains; anticipates needs and acts proactively without waiting to be directed Clear, professional communicator in both written and verbal form; able to represent the Founder's interests with external vendors, service providers, and family members Tracks open items, manages timelines, and follows through on commitments; comfortable building and maintaining simple systems to organize information Comfortable shifting priorities and wearing multiple hats across a wide range of tasks; resourceful and solutions-oriented when unexpected situations arise Able to build trusted, long-term working relationships in a close-proximity, high-trust role Proficient with Microsoft Office and general productivity tools; able to learn new household technology systems and develop documentation as needed Genuinely comfortable with and attentive to the care of household pets

Experience and Qualifications:

Required:

3+ years of experience in a household management, executive assistant, personal assistant, chief of staff, or comparable role Demonstrated ability to manage personal schedules, household vendors, and financial tracking simultaneously Valid driver's license and reliable transportation Availability for occasional overnights and extended coverage

Preferred:

Experience supporting a C-suite executive or high-profile principal in a private household or hybrid context Familiarity with project management tools and household management best practices Experience coordinating family care and personal logistics

Supervisory Responsibilities:

No formal direct reports. Responsible for sourcing, vetting, and managing independent contractors and household vendors on an ongoing basis.

Working Conditions:

Split between a private residence in the Ponte Vedra Beach area and the Natural Life corporate office in Jacksonville Beach, FL. Flexibility required for occasional evenings, overnights, and extended travel coverage. Work involves both sedentary office-type tasks and active physical duties including walking, errand running, and pet care. Why You'll Love It Here! Creative and inspiring workspace at our Jacksonville Beach office A dedicated, purpose-driven team that lives the Natural Life mission Casual, colorful environment with good vibes and dog-friendly energy Competitive pay and a thoughtful benefits package designed to support your health, time off, and well-being A generous employee discount on Natural Life products A chance to grow with a fast-paced, female-founded brand with heart!