Sr. Executive Assistant

We are looking for a highly organized and proactive Senior Executive Assistant to join our team in Jacksonville Beach, Florida. This role is a Contract to potential long-term position, offering the opportunity to transition to an ongoing role based on performance. The ideal candidate will bring energy, initiative, and exceptional attention to detail to support executive-level operations in a dynamic and fast-paced environment.

Responsibilities:

• Manage executive calendars, coordinating meetings, appointments, and travel arrangements to ensure seamless scheduling.
• Prepare materials for internal and external meetings, ensuring accuracy and completeness.
• Monitor and organize executive emails, flagging priority items, and drafting correspondence as needed.
• Maintain and update document libraries, ensuring proper organization and version control.
• Oversee digital and physical filing systems for contracts, reports, and other executive records.
• Process expense reports and invoices with precision, ensuring timely submissions.
• Coordinate with internal teams and external partners to facilitate routine operational tasks.
• Organize logistics for company events, leadership meetings, and site visits.
• Handle sensitive and confidential information with discretion and professionalism.
• Identify opportunities to streamline workflows using AI tools and automation to enhance efficiency.