Executive Assistant Leeds Professional Resources - 3.0 Miami, FL Job Details Full-time $80,000 - $90,000 a year 6 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Qualifications Computer operation Confidential information handling Computer literacy Spreadsheets Executive administrative support Organizational skills Multi-line phone systems Productivity software Office management Full Job Description Job Overview We are seeking a highly organized and proactive Executive Assistant to join our dynamic team. This pivotal role involves providing comprehensive administrative support to senior management, ensuring smooth daily operations and efficient communication across departments. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a professional demeanor. This position offers an excellent opportunity to contribute to a fast-paced environment while honing your office management expertise. Duties Manage complex calendars, schedule appointments, and coordinate meetings with precision and professionalism. Handle multi-line phone systems, screen calls, and direct inquiries appropriately while maintaining excellent phone etiquette. Prepare, proofread, and format correspondence, reports, and presentations using Microsoft Office suite and other productivity software. Organize and maintain filing systems, both electronic and physical, ensuring easy retrieval of documents. Perform data entry tasks accurately within spreadsheets and databases, supporting various administrative functions. Assist with client communication by providing exceptional customer service and support via phone or email. Oversee office management responsibilities including supply inventory, equipment maintenance, and front desk operations. Utilize QuickBooks for basic bookkeeping tasks such as invoicing, expense tracking, and financial record keeping. Support personal assistant duties such as calendar management, travel arrangements, and task prioritization. Collaborate with team members to improve office workflows and enhance overall productivity. Qualifications Proven experience as an Executive Assistant or in a similar administrative role with office management responsibilities. Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with productivity software. Experience using QuickBooks or similar accounting software for data entry and financial tasks. Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Bilingual abilities are preferred to facilitate communication with diverse clients and stakeholders. Demonstrated professionalism in handling sensitive information with discretion. Exceptional communication skills—both verbal and written—with a focus on clear client interaction. Previous experience managing multi-line phone systems, front desk operations, or customer service roles is advantageous. Ability to adapt quickly to new technologies and office procedures while maintaining high accuracy standards. If you are an energetic professional eager to support executive leadership through meticulous organization and effective communication, we encourage you to apply. Join us in fostering a productive work environment where your skills can make a meaningful impact.

Pay:

$80,000.00 - $90,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person