An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
Pembroke Pines, FL Job Details Full-time $17 - $24 an hour 5 hours ago Qualifications Google Workspace Confidential information handling Spreadsheets Executive administrative support Research Calendar management Organizational skills Productivity software Office management Time management Full Job Description We are seeking a highly organized, detail-oriented, and dependable Executive Assistant to provide day-to-day support to the owner of two growing businesses in the beauty and fragrance industry. This is a hands-on role for someone who is naturally organized, communicates well, and can keep track of multiple priorities at once. The ideal candidate is someone who notices the little things, follows up without being asked, and can help keep the owner organized while business moves quickly. The owner is managing multiple projects, clients, meetings, products, and business responsibilities at once. This position will help ensure important tasks, communications, appointments, and follow-ups don't fall through the cracks. Key Responsibilities Manage and maintain the executive's calendar, appointments, and meetings Organize and prioritize daily tasks and responsibilities Monitor and organize email correspondence and help ensure timely responses Coordinate meetings, calls, and appointments with clients, vendors, partners, and other contacts Follow up with clients, vendors, and business contacts as needed Keep track of outstanding tasks, deadlines, and follow-ups Help prepare the executive for meetings by organizing relevant information and materials Assist with organizing and maintaining business documents and files Help organize products, samples, supplies, and other business materials Assist with product-related organization and coordination for Moi Beauty and Sami Global Conduct basic research and gather information as requested Prepare documents, spreadsheets, presentations, and other business materials Assist with administrative projects and general business operations Help coordinate events, meetings, product-related activities, and other business initiatives when needed Communicate professionally with clients, vendors, partners, and team members Handle confidential and sensitive business information with discretion Identify small tasks or upcoming needs before they become problems Provide general administrative and organizational support wherever needed What We're Looking For The ideal candidate is: Extremely organized and able to manage multiple priorities Highly detail-oriented and attentive to small tasks A strong written and verbal communicator Proactive and able to work independently without constant direction Reliable, responsible, and comfortable taking ownership of tasks Comfortable working in a fast-paced, entrepreneurial environment Able to prioritize competing deadlines and adjust quickly Professional and comfortable communicating with a variety of people Trustworthy and able to maintain strict confidentiality Someone who naturally keeps track of details and makes sure things get done
Qualifications Required:
5+ years of experience in an executive assistant, administrative assistant, office manager, business assistant, or similar role Strong organizational and time-management skills Excellent written and verbal communication skills Proficiency with Microsoft Office and Google Workspace Ability to manage confidential information professionally Strong attention to detail Ability to work independently and follow through on assignments
Preferred:
Experience supporting a business owner, executive, entrepreneur, or small business Experience in the beauty, cosmetics, fragrance, retail, or consumer products industry Experience coordinating with vendors, clients, or business partners Experience with product organization, inventory, events, or business operations Comfortable learning new software and systems quickly Why This Role Matters This position is more than traditional administrative support. We are looking for someone who can become a trusted right hand to the owner and help bring structure to a busy, growing business. The right person will be someone who can hear, "Can you take care of this?" and make sure it actually gets taken care of without needing to be reminded. If you are organized, proactive, detail-oriented, and enjoy helping businesses and people stay on track, we'd love to hear from you.
