Executive Assistant at Beacon Hill Staffing Group, LLC Executive Assistant at Beacon Hill Staffing Group, LLC in Chicago, Illinois Posted in about 13 hours ago. $30.00 - $35.00 per hour

Job Description:

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. A prominent, mission-driven organization in downtown Chicago is seeking a highly skilled and discreet Executive Assistant to provide confidential, high-level support to its senior executive leader. This is a trusted position requiring exceptional judgment, emotional intelligence, and organizational ability. The successful candidate will play a key role in enabling the executive to lead effectively across a wide range of responsibilities, including organizational leadership, community engagement, and strategic initiatives.

Key Responsibilities:

Serve as the primary administrative partner to the senior executive, managing a complex and dynamic calendar, and anticipating needs before they arise. Prepare the executive for meetings, presentations, and public engagements by gathering materials, background information, and ensuring timely follow-up on commitments. Triage requests for the executive's time, exercising sound judgment regarding urgency, importance, and confidentiality. Coordinate domestic and international travel, itineraries, and logistics. Support board and committee meetings, including scheduling, logistics, minute-taking, and document management. Handle sensitive information with the utmost discretion and professionalism. Provide administrative support for special projects and emerging priorities.

Qualifications:

Bachelor's degree or equivalent combination of education and relevant professional experience. 5-7 years of progressively responsible executive assistant or senior administrative experience, preferably supporting a senior executive, CEO, or public-facing leader. Demonstrated experience managing complex calendars and multiple competing priorities. Exceptional organizational skills, attention to detail, and written/verbal communication abilities. Strong interpersonal skills and proven ability to work with individuals from diverse backgrounds and levels of authority. Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, Point, Zoom) and the ability to learn new digital tools. Commitment to equity, inclusion, and a collaborative, mission-driven environment.

Preferred:

Experience in large nonprofit, faith-based, educational, or similarly complex organizations. Experience supporting boards, committees, or executive leadership teams. Familiarity with governance structures and supporting high-level external stakeholders. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)