Executive Assistant

at Beacon Hill Solutions Group, LLC in Deerfield, Illinois, United States Job Description Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. We are seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior leadership. This role is ideal for a highly organized, detail-oriented professional who can manage multiple priorities, coordinate across internal and external stakeholders, and handle complex scheduling, logistics, and executive-level support with discretion and efficiency.

Key Responsibilities:

Provide comprehensive administrative support to executives, including complex calendar management, meeting coordination, and travel arrangements Serve as a primary point of contact between executives and internal teams, vendors, and external partners Coordinate logistics for executive meetings, including virtual and in-person sessions, room setup, materials preparation, and follow-up Manage vendor interactions and support sourcing, contract coordination, and invoice processing in alignment with organizational policies Prepare correspondence, reports, agendas, and presentation materials Track expenses, assist with budget management, and support financial reconciliation Maintain organized records, documentation, and standard operating procedures (SOPs) Support special projects and cross-functional initiatives as needed Anticipate executive needs and proactively resolve scheduling or operational conflicts Perform additional administrative and operational duties as assigned

Requirements:

5-7 years of experience supporting senior-level executives in an administrative or executive assistant capacity Strong experience managing complex calendars, meetings, and executive priorities Proven ability to coordinate with vendors and external partners Association or non-profit experience preferred Proficiency in MS Office; experience with CRM or database systems (such as Personify) preferred Exceptional organizational, communication, and time-management skills Ability to handle sensitive information with discretion and professionalism Comfortable working in a fast-paced environment with competing priorities Willingness to provide on-site support and work extended hours as business needs require Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you! Beacon Hill. Employing the Future (TM) To view full details and how to apply, please login or create a Job Seeker account