An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
Executive Assistant at Career Group Executive Assistant at Career Group in Elmhurst, Illinois Posted in 3 days ago.
Type:
full-time
Job Description:
Our client, a prominent Chicago-based firm, is seeking an exceptional Executive Assistant to serve as a trusted right-hand to a member of their C-suite. This is an exciting, high-visibility opportunity to work closely with senior leadership and play an integral role in a fast-paced, dynamic organization. The ideal candidate is sharp, proactive, and highly organized, with excellent judgment and a natural ability to stay ahead of priorities, anticipate needs, and keep a busy executive operating seamlessly.
Responsibilities:
Manage complex, ever-shifting calendars and meeting logistics, often across multiple time zones Coordinate detailed domestic and international travel, including itineraries and contingency planning Draft, edit, and manage correspondence, board materials, presentations, and internal communications Prepare and reconcile expense reports; support light budget tracking and vendor coordination Serve as a key liaison between the executive and board members, senior leadership, clients, and external partners Anticipate scheduling conflicts and shifting priorities, and adjust plans proactively Coordinate logistics for offsites, board meetings, and executive-level events Manage projects and follow up on action items on the executive's behalf Exercise sound judgment and discretion with highly confidential business and personal information
Qualifications:
5+ years of experience as an Executive Assistant, ideally supporting C-suite or senior leadership Demonstrated experience managing complex calendars and travel for a senior executive Exceptional written and verbal communication skills, with strong attention to tone and detail High proficiency in Microsoft Office (Outlook, PowerPoint, Excel) and calendar/scheduling tools Experience supporting board-level or executive-level meetings a plus Strong project management instincts and the ability to juggle multiple priorities without dropping details Ability to work independently, exercise sound judgment, and anticipate needs before they're voiced A steady, professional presence under pressure Comfortable working onsite in Chicago You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your profile and that you start collecting your references early.
