Overview We are seeking a dynamic and highly organized Executive Assistant to join our team. This vital role offers the opportunity to support senior leadership by managing a wide range of administrative and office management tasks. The ideal candidate will demonstrate exceptional communication skills, technical proficiency, and a proactive attitude to ensure smooth daily operations. This position provides an engaging environment where your organizational talents and customer service skills will shine, contributing directly to the efficiency and success of our organization. Duties Manage complex calendars and coordinate appointments, meetings, and travel arrangements for executives Handle multi-line phone systems with professionalism, ensuring clear and courteous communication with clients, vendors, and internal teams Prepare, proofread, and organize correspondence, reports, and presentations using Microsoft Office Suite and Google Workspace productivity software Maintain accurate records through data entry, filing, and updating spreadsheets to support office operations Provide exceptional customer service by greeting visitors, managing inquiries, and directing calls with proper phone etiquette Oversee office management tasks such as supply ordering, equipment maintenance, and general administrative support Assist with personal tasks for executives as needed, including calendar management and personal errands Qualifications Proven experience in office management or administrative roles with strong clerical skills Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and data entry tools Familiarity with QuickBooks accounting software is a plus for handling basic financial tasks Excellent organizational skills with the ability to prioritize multiple responsibilities effectively Strong written and verbal communication skills; bilingual abilities are advantageous Demonstrated technical proficiency including computer literacy and familiarity with multi-line phone systems Previous experience in customer service or front desk roles emphasizing phone communication and professionalism Ability to manage time efficiently while maintaining high attention to detail in proofreading and document accuracy Experience with calendar management tools and personal assistant responsibilities is preferred Join us to be part of a vibrant team where your organizational expertise will make a meaningful impact! We are committed to fostering an inclusive environment that values your skills in office administration, client communication, and technical proficiency. This paid position offers a rewarding opportunity to develop your career while supporting our leadership team in achieving organizational excellence.

Pay:

$45,000.00 - $55,000.00 per year

Benefits:

Employee discount Paid time off

Work Location:

In person