Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in a fast-paced environment. Based in Louisville, Kentucky, this position requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities effectively. This is a long-term contract role offering the opportunity to work closely with executives and contribute to the success of the organization.

Responsibilities:

• Oversee and manage executives' calendars, ensuring efficient scheduling and time management.
• Arrange and coordinate complex travel plans, including flights, accommodations, and transportation.
• Prepare detailed itineraries and ensure all travel arrangements align with executives' preferences.
• Organize and facilitate executive meetings, including preparing agendas and taking minutes.
• Serve as a primary point of contact for internal and external stakeholders on behalf of the executives.
• Handle confidential information with discretion and professionalism.
• Assist with document preparation, presentations, and correspondence as needed.
• Proactively identify and resolve scheduling conflicts or logistical challenges.
• Maintain a systematic approach to tracking deadlines and priorities for the executives.