Executive Assistant - Senior Leadership A leading Boston-area professional services organization is seeking an Executive Assistant to support senior leadership and several members of a corporate team. This is a high-visibility role for someone who thrives in a fast-paced environment, enjoys being a trusted partner to senior leaders, and can confidently manage competing priorities with discretion and sound judgment. The ideal candidate will serve as a true extension of the leadership team — anticipating needs, navigating complex schedules, coordinating meetings and events, and helping ensure priorities continue moving forward. This role offers the opportunity to work closely with senior executives while also contributing to the broader operations of the organization.

Key Responsibilities:

Proactively manage complex calendars and coordinate meetings involving senior executives, internal stakeholders, and external contacts Anticipate scheduling conflicts, shifting priorities, and logistical challenges while helping protect executive time and focus Coordinate internal and external meetings, events, presentations, and related logistics Arrange domestic and international travel, including detailed itineraries and accommodations Prepare and manage expense reports and provide administrative support for departmental expenses Track commitments, follow-ups, deadlines, and action items across multiple initiatives and leadership workstreams Provide presentation and meeting support using Microsoft PowerPoint and AI-enabled tools Assist with recurring organizational processes and special projects Coordinate onboarding and administrative logistics for new team members Provide backup and cross-coverage support to other Executive Assistants and leadership teams as needed Build strong working relationships across senior leadership, internal teams, and the broader administrative community Identify opportunities to improve processes, increase efficiency, and leverage technology and AI in day-to-day operations

Qualifications:

5+ years of experience in an Executive Assistant or similar administrative role supporting senior-level leaders, preferably within a professional services or corporate environment Experience managing complex calendars, meeting coordination, travel, and multiple competing priorities Strong proficiency with Microsoft Office, including Outlook, PowerPoint, Word, Excel, and OneNote Experience with Microsoft Copilot or other AI tools is highly desirable Strong judgment and discretion when handling confidential and sensitive information Excellent communication and interpersonal skills with the ability to build relationships across a wide range of personalities and levels of an organization Highly organized, detail-oriented, proactive, and dependable Ability to anticipate needs, solve problems independently, and follow through on commitments Comfortable working in a fast-paced environment where priorities can change quickly Professional, adaptable, collaborative, and able to remain calm under pressure Positive, service-oriented attitude with a willingness to jump in and support the broader team