Executive Assistant Talent groups Cambridge, MA Job Details Contract Up to $64 an hour 16 hours ago Benefits Health insurance Dental insurance 401(k) Qualifications Customer service Spreadsheets Executive administrative support Employee relationship building Documentation tools Attention to detail Smartsheet SharePoint Productivity software Full Job Description This Executive Assistant will be based out of our HQ in Cambridge. This person will be responsible for supporting this Executive by scheduling appointments and meetings, conference calls, travel arrangements, catering, and event coordination. This person may assist in the preparation of internal or external materials for key meetings and events. The successful candidate will foster and maintains strong working relationships with folks at all levels of the company, as well as with outside vendors and contacts. Professionalism is required as this is both an internal and external facing role. The work you'll be doing: Coordinate domestic and international travel arrangements, including respective expense reports Maintain calendars of Executives and other designated team members; review and coordinate requests for meetings Maintaining relationships with internal and external stakeholders (employees, Board members, etc) Organize meeting notes and minutes and maintain various meeting schedules Coordinates agendas, manages scheduling and meeting minutes for various internal and external meetings Be present in the office to handle the logistical aspects of meetings and events Assist in the preparation and management of company materials; drafting, editing and proofing various types of documents, including agreements, memos, correspondence and presentation materials (e.g., PowerPoint presentations) The expertise we're looking for: Must have proven track record of supporting c-suite and senior level executives. Experience in a Biotech or Pharma setting a significant plus Demonstrated ability to establish priorities and act quickly and professionally. Must be flexible with ability to multi-task assignments and excellent organizational and problem-solving skills Possesses a strong attention to detail and the ability to follow through in completing assignments/projects Thorough knowledge in the use Microsoft Office suite (Word, PowerPoint, Excel, SharePoint, SmartSheet) is required Outstanding customer service skills Demonstrated ability to handle sensitive information, which has tactical and strategic importance Ability to work independently with discretion and confidentiality

Pay:

Up to $64.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Health insurance

Work Location:

In person