The Executive Assistant to the Superintendent is responsible for managing and coordinating the day-to- day administrative work performed in the Superintendents Office. Working with minimal supervision, the Executive Assistant will perform duties of a varied and responsible nature, requiring accuracy, good judgment, confidentiality, and the ability to work well with people under pressure.

ESSENTIAL

FUNCTIONS/RESPONSIBILITIESAssist the Superintendent of Schools with administrative matters; provide information in accordance with established procedures and policies; refer problems requiring technical answers to appropriate administrators.

Serve as liaison between the Superintendent of Schools and various stakeholders (School Committee members, administrators, faculty, staff, parents, community members, media, local and state government officials, etc.

Respond to all telephone inquiries regarding the school system and/or specific problems or complaints.

Conduct initial screening on the telephone or in-person with students, teachers, and parents; answer questions, refer to appropriate staff member and/or schedule appointment with the Superintendent; receive and resolve complaints as appropriate or refer matters to proper personnel.

Compose effective correspondence independently; reference policies, rules, and regulations in preparing correspondence; review and edit material prepared by others.

Schedule a variety of activities (appointments, meetings, interviews, etc.) for the purpose of coordinating the Superintendents calendar.

Prepare and post School Committee meeting notices.

Generate School Committee meeting agendas, prepare and distribute School Committee packets to School Committee members prior to meetings.

Maintain permanent files of School Committee minutes and make them available to the public in keeping with School Committee rules.

Organize and provide setup and materials for a variety of administrative meetings and workshops.

Electronically prepare and submit Massachusetts Department of Education reports.

Prepare and disseminate various district communications.

Assist with the development of the annual school calendar.

Compile statistical and other data to complete various local, state, and federal reports.

Revise district-wide documents.

Attend off-site meetings, as required.

Other duties and ad hoc projects, as assigned.