We are looking for an Executive Assistant to provide high-level administrative support to leadership across two affiliated organizations. This Long-term Contract position is ideal for someone who can manage competing priorities, keep executive schedules running smoothly, and create structure around critical day-to-day coordination. The person in this role will help streamline meetings, travel, follow-up activities, and broader executive support while also assisting selected senior team members as needed.

Responsibilities:

Manage complex calendars for executive leaders, aligning meetings, appointments, and shifting priorities to maximize efficiency. Coordinate domestic and/or international travel arrangements, including itineraries, bookings, schedule updates, and related logistics. Prepare and organize executive meetings by confirming attendees, arranging materials, and tracking important action items afterward. Serve as a central point of coordination for scheduling needs across multiple leaders and affiliated business entities. Monitor follow-up items on behalf of executives to help ensure deadlines, responses, and commitments stay on track. Provide day-to-day administrative support such as handling correspondence, organizing information, and maintaining orderly records. Anticipate conflicts or time-sensitive issues and resolve them proactively to protect leadership capacity for strategic and technical work. Support additional senior team members with administrative coordination when business needs require broader assistance. Demonstrated experience supporting executives in a fast-paced, detail-focused environment. Strong calendar management skills with the ability to balance multiple priorities and schedule changes. Hands-on experience arranging business travel and managing related logistics with accuracy and discretion. Ability to coordinate executive meetings, maintain follow-up notes, and track action items effectively. Excellent organizational skills and strong attention to detail in administrative work. Clear written and verbal communication skills with a detail-focused and service-oriented approach. Ability to handle sensitive information with confidentiality and sound judgment. TalentMatch ® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use and Privacy Notice .