Executive Assistant University Liggett School - 3.3 Grosse Pointe Woods, MI Job Details Full-time 11 hours ago Benefits Health savings account Health insurance Dental insurance Paid time off Employee assistance program Vision insurance Professional development assistance Life insurance Retirement plan Qualifications School experience Computer operation Confidential information handling Team leadership Academic institution experience Administrative experience Driver's License Data entry Organizational skills Front desk Working as an executive assistant Productivity software Full Job Description

POSITION SUMMARY

Reporting to the Head of Upper School, the Executive Assistant to the Upper School serves as an office manager, special projects coordinator, and a strategic partner and administrative assistant for the Head of Upper School and Assistant Head of Upper School. Versatility, multitasking, flexibility, and adaptability to changing responsibilities are skills vital to success in this role. The position will offer support to multiple departments throughout the School on an as-needed basis. The position requires leadership and professional maturity, discretion and professionalism in dealing with sensitive and confidential information, and experience managing operational team support in an exciting and demanding work environment. The Executive Assistant to the Upper School will support the mission and vision of University Liggett School through positive interaction with students and faculty. Specifically, it is the Executive Assistant's responsibilityAssistant to the Upper School's responsibility to ensure that the school's mission, vision, and strategic plan are the center of all decisions and actions. The Executive Assistant to the Upper School will support an atmosphere of trust and openness among faculty, students, and parents and will foster the intellectual, social, physical, behavioral, and emotional growth of each student.

ADMINISTRATIVE DUTIES

Provide strategic and tactical support for efficient, mission-aligned Upper School operations Ensure efficient operation of the Upper School office Answer phone calls, schedule meetings, and support campus visitors Serve as primary manager of the student information system for the

Upper School:

Collaborate with the Head of Upper School to build and maintain the Upper School master block schedule Update advisory enrollment and logistical information Organize and maintain all upper school student records, both electronic and paper-based, from enrollment through withdrawal process or promotion to post-secondary education. Ensure adherence to academic policies, data integrity and record retention. Process record requests from schools or parents, in compliance with school policies and state law. Input disciplinary and attendance infractions Manage daily and long-term attendance Manage facility and space use as needed Facilitate faculty coverage and substitute teaching responsibilities Order, organize and maintain office and educational materials; maintain US Supplies budget Support medical services as needed Assist with the coordination of safety and security drills training and procedures; including maintaining the Upper School portion of the master reunification plan Manage projects as assigned, both ongoing processes as well as independent projects Manage the Head of Upper School's credit card statements Manage a variety of reports utilizing proper databases, including Google Suite, Microsoft Office Suite, and Veracross programs Troubleshoot upper school printers/copiers issues. Maintain paper supplies for Upper School Update field trip protocols and forms. Ensure all participants are authorized to attend the trip Assistant College Guidance office as needed Work reception duty as needed for temporary coverage

STUDENT RELATIONS

Be an example for a positive community founded on the Mission and Core Values Develop trusting and supportive relationships with students Monitor and record daily student attendance. Check accuracy of class attendance with the management system, phone calls, and classroom check-ins Communicate with parents/guardians Oversee student early dismissals and late arrivals Coordinate with athletic department to ensure clear and accurate dismissal information Coordinate with Class Deans and faculty to maintain accurate attendance on trips Update the Assistant Head of Upper School on student attendance concerns Work with the Head of Upper School, Assistant Head of Upper School, and Class Deans to organize and plan school activities Meet regularly and work effectively with the Head of Upper School, Assistant Head of Upper School, Class Deans, and faculty to coordinate grade-level activities, promote open communication, and ensure consistency and alignment across the division Assist the Head of Upper School with end of school year activities and programs Create award certificates, scripts, facilities requests for Upper School award assemblies and Ring and Founders Day Ceremony Work with school yearbook staff and Lifetouch to plan and organize Picture Day and ensure accuracy of names and titles Be available to meet over the summer for pre-determined planning day(s)

PARENT RELATIONS

Maintain an accessible, open-door climate for families Answer incoming phone calls and direct calls as appropriate and assist students in contacting parents or guardians Assist with planning of Orientation to Upper School events and communication Provide a timely and sensitive bridge between families and the school to maintain cooperative working relationships Draft and distribute Upper School communication to families, as directed. Edit and format correspondence from the Head of Upper School to the divisional community, as requested Work with the University Liggett School Parent Association and other volunteers to communicate activities, reserved meeting times, and facilities

QUALIFICATIONS

3+ years of school-related experience Be approachable by students, faculty, guests, and families Possess a congenial affect and a collaborative, team-oriented working style. Employ excellent communication skills, both written and verbal Possess a keen attention to administrative detail and complete tasks in a timely manner Maintain confidentiality while supporting school-wide administrative decisions. Possess strong interpersonal skills Ability to successfully work with various personalities Organizational skills, ability to multitask Professionalism Ability to maintain confidentiality Flexibility, adaptability, and willingness to support various school departments, as needed Prior experience working in a professional setting, preferably academic Strong computer skills and willingness to learn a variety of programs and systems Experience with Microsoft Office Suite and Google Suite Knowledge of working with both Apple and PC computers/devices

Work Environment:

This job operates in a professional school environment.

Position Type/Expected Hours of Work:

Exempt, full-time (12 month) employee Typical working hours are 7:45 am- 4:15 pm Travel Requirements Must have a valid drivers license and reliable, personal transportation. Equal Employment Opportunity and Non-Discrimination Liggett is an equal opportunity employer and educational institution. It is the policy of the school to ensure equal employment opportunity without discrimination, harassment, or retaliation on the basis of race, religion, color, national origin, disability, veteran status, military service, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, height, weight, misdemeanor arrest record, marital or familial status or any other status specifically protected by federal or Michigan law. This policy governs all aspects of employment at Liggett including hiring, assignments, training, promotions, compensation, employee benefits, discipline, discharge, and all other terms and conditions of employment. This policy applies to all conduct on school premises, during school-sponsored activities on or off campus, and in connection with all school-related duties or functions. This policy also applies to all conduct and communication by vendors or other third parties while on school premises or in connection with providing services to the school.

Benefits:

Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Professional development assistance Retirement plan Vision insurance Application Question(s): What is your desired salary range? Please provide your personal email address to reach you at.

Work Location:

In person