Executive Assistant

Executive Assistant at TI Automotive Executive Assistant at TI Automotive in Lake Orion, Michigan Posted in 1 day ago.

Type:

full-time

Job Description:

Position Summary:

This C-Suite Executive Assistant serves as a strategic partner to senior executives, providing high-level administrative and operational support in a fast-paced, dynamic environment. This role requires exceptional organizational skills, sound judgment, and the ability to manage competing priorities with a high degree of professionalism, discretion, and confidentiality. This position demands a proactive, detail-oriented individual who can anticipate needs, solve problems independently, and contribute to the overall efficiency and effectiveness of the executive leadership team.

Responsibilities of Position:

Provide high-level administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, and expense reporting. Prepare meeting materials, presentations, and briefing documents. Coordinate internal and external communications with professionalism and discretion. Track and follow-up on key action items and priorities. Assist the drafting of Board and Committee materials such as agendas and minutes. Partner with internal stakeholders to ensure data integrity across the entity management system, including serving as a system administrator/super user for the entity management platform: o Maintain corporate records and ensure compliance with governance requirements o Coordinate director and officer (D&O) resignations and related documentation o Manage notarization and apostille processes where required o Manage and share transfers structure updates o Refresh and maintain organizational charts across the corporate structure Track project timelines, deliverables, and stakeholders to ensure execution.

Education and Experience:

Bachelor's degree or equivalent experience. 5-8+ years of experience in an Executive Assistant role. Basic understanding of corporate governance and compliance requirements. Experience supporting C-suite activities. Exceptional organizational and project management skills. Strong drafting and documentation abilities (minutes, resolutions, governance materials). High attention to detail and accuracy. Ability to manage confidential and sensitive information with discretion. Strong communication and stakeholder management skills. Proactive, self-starter with the ability to manage multiple priorities. Comfortable operating in a fast-paced, complex, global environment.

Licensing or Special Certification:

Valid drivers' license. Notary public commission helpful, but not required.

Physical Requirements:

Ability to work at a personal computer for extended periods of time. Ability to tolerate stress.

Working Conditions:

Occasionally lifts and carries up to 15 pounds. Some of work time is spent standing, walking, lifting and bending. Some extended non-traditional work hours may be required, including working from remote (home) locations.

EEO Statement:

TI Automotive is committed to equal employment opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, pregnancy status, disability, gender identity or Veteran status.