High Level Executive Assistant (Real Estate)

High Level Executive Assistant (Real Estate) Keller Williams Paint Creek Rochester, MI Job Details $55,000 - $65,000 a year 3 hours ago Benefits Health insurance 401(k) matching Qualifications Contract management Report writing Operations management Process improvement Executive administrative support Mid-level Business development Contracts Managing executive calendars Travel scheduling Communication skills Technical Proficiency Progress tracking (project management tasks) Full Job Description Keller Williams Paint Creek is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the commercial real estate side of the business. We are looking for someone who can operate at a high level, anticipate needs before they arise, and help keep leadership focused on growth while ensuring day-to-day operations run smoothly. The ideal candidate is resourceful, tech-savvy, and capable of managing multiple moving pieces with professionalism and urgency. You should enjoy creating order, solving problems, and being deeply involved in the operations of a growing commercial real estate business.

Compensation Salary Range:

$55,000-$65,000 Bonus opportunities Comprehensive Healthcare 401(k) with

Company Match Compensation:

$55,000 - $65,000

Responsibilities:

Manage complex calendars, scheduling, and executive priorities Coordinate meetings, travel, events, and client communications Act as a gatekeeper and liaison between leadership, clients, vendors, and internal teams Assist with commercial real estate operations, transactions, and project coordination Prepare reports, presentations, spreadsheets, and business documents Help manage contracts, deadlines, follow-ups, and operational workflows Create and improve systems, SOPs, and organizational processes Track projects and ensure accountability across multiple initiatives Support marketing coordination, client events, and business development efforts when needed Maintain confidentiality and professionalism in all communications

Qualifications:

Previous experience as an Executive Assistant, Operations Manager, or high-level administrative professional Extremely organized with strong attention to detail Ability to prioritize and manage multiple projects simultaneously Strong written and verbal communication skills Comfortable operating in a fast-paced, high-expectation environment Tech-savvy and quick to learn new systems and platforms Proactive problem solver with a high level of ownership and accountability Professional, polished, and client-service oriented About Company Keller Williams Paint Creek is an established Market Center in Rochester, Michigan, with a strong focus on performance, professional development, and teamwork. As part of Keller Williams Realty, the largest real estate organization by agent count, we provide structured systems, recognized training programs, and a results-driven environment that supports long-term success.