Key Responsibilities:

Calendar Management:

Maintain and manage the CEO's complex calendar, including scheduling meetings, appointments, travel, and calls across multiple time zones.

Microsoft Office Expertise:

Create, edit, and format professional slide presentations in Microsoft PowerPoint . Advanced use of Word , Excel , and Outlook is essential for documentation, communication, and data analysis.

Meeting Coordination:

Prepare agendas, meeting materials, and take clear, actionable notes. Manage follow-ups and ensure all logistics are handled efficiently.

Luncheon and Event Planning:

Organize executive luncheons, board meetings, off-sites, and special events, often involving senior stakeholders and clients.

Expense Reporting:

Prepare and reconcile expense reports accurately and in compliance with company policies and procedures.

Travel Management:

Coordinate detailed domestic and international travel, including itineraries, accommodations, and logistical support.

Communication Support:

Draft and review professional correspondence, handle sensitive information confidentially, and act as a liaison on behalf of the CEO.

Administrative Support:

Provide general administrative tasks such as document preparation, filing, and office organization. Serve as the first point of contact for internal and external stakeholders interacting with the CEO's office.

Qualifications:

Minimum 5+ years of experience supporting C-level executives in a fast-paced environment. Expert-level proficiency in Microsoft Office Suite , especially PowerPoint , Outlook , Excel , PowerPoint and Word . Outstanding organizational and multitasking skills with high attention to detail. Excellent communication skills, both written and verbal. Strong interpersonal skills with a professional, diplomatic demeanor. Proven ability to handle confidential information with discretion. Self-starter with a proactive and flexible approach to tasks and challenges.

Preferred Qualifications:

Previous experience in the aerospace, defense, or technology sector. Familiarity with tools such as Emburse, Zoom, Microsoft Teams, and SharePoint. 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