Executive Assistant at NextPhase Search Executive Assistant at NextPhase Search in Fort Lee, New Jersey Posted in 4 days ago.

Type:

full-time

Job Description:

NEW!! Executive Assistant, Nonprofit Executive Office, Inwood (Manhattan borough), hybrid (4 days weekly in office generally) About the

Company/Role:

Hiring organization is anything but a typical nonprofit

• this is a rapidly scaling organization that has been expanding at a pace more typical of a fast-growing startup than a traditional mission-driven employer.

As it continues to grow, the CEO needs a true right hand: someone who thrives on intensity, moves fast, and takes ownership of a calendar that never stops. This is an opportunity for someone who has already built real command of high-touch executive support

• juggling competing priorities under pressure, running point on complex logistics, and staying several steps ahead of a demanding leader
• and is looking for a role that matches that level of capability. What you'll do: Own the CEO's calendar in real time
• resolving conflicts, protecting focus time, and weaving in urgent external meetings without missing a beat Prepare the CEO for every meeting: materials, background, agendas, and logistics, so nothing is left to chance Keep the CEO on schedule throughout the day, coordinating internal teams and greeting external stakeholders with polish Plan a full year of recurring commitments in advance
• board meetings, leadership events, organization-wide gatherings
• down to the smallest detail Serve as a trusted voice on the CEO's behalf, drafting communications and representing the CEO's intent with precision Support event planning and external stakeholder engagement, including politically sensitive, high-visibility situations that call for excellent judgment You are: Energized by speed and intensity, not overwhelmed by it, and enjoy the satisfaction of making a real impact for the executive you support, as well as for the overall organization A fast learner who takes structure and feedback seriously•and welcomes the practice of continuous improvement A sharp communicator with excellent judgment and impeccable writing Mission-driven at your core•you want your day-to-day work to add up to something meaningful, and you bring that energy to whatever organization you're part of This is a mission-driven organization•not political, not religious•but built with the discipline, pace, and standards of a high-growth company.

If you want a role that will stretch you, teach you, and reward you for showing up ready to work hard, this may be your match!