Accounting Operations & Executive Assistant

Accounts Receivable & Executive Assistant We are seeking a highly organized and detail-oriented Accounting Operations & Executive Assistant to join our growing team in Bolton Landing, New York . This role combines financial administration, executive support, and operational coordination across multiple affiliated companies. The ideal candidate is someone who enjoys organization, financial recordkeeping, and supporting leadership in a fast-paced small business environment. This position works directly with company leadership and plays a key role in keeping financial operations, administrative tasks, and internal coordination running smoothly.

Responsibilities:

Prepare and process client invoices Utilize internal service logs to accurately bill clients Maintain accurate accounts receivable records and payment histories Manage and reconcile incoming payments including cash, checks, credit cards, and ACH transfers Research and resolve billing discrepancies or client questions Maintain organized financial documentation and records Work within QuickBooks and Google Workspace Coordinate with accountants and vendors to ensure accurate financial operations Ensure timely payment to vendors for services rendered Executive Assistant & Administrative Support Provide direct administrative support to company leadership Manage calendars, scheduling, and meeting coordination Assist with email correspondence and communication management Coordinate vendors, services, and internal scheduling Help organize internal documents, systems, and operational processes Assist with preparing reports, presentations, and internal documentation Support administrative coordination across multiple affiliated companies Assist with special projects and company initiatives Client & Vendor Communication Provide professional communication with clients and vendors Respond to inquiries in a timely and professional manner Maintain organized records of client interactions and service history Qualifications Experience with accounts receivable, bookkeeping, or financial administration Familiarity with QuickBooks or similar accounting software Strong proficiency in Google Workspace (Docs, Sheets, Gmail, Calendar) Excellent organizational and time-management skills Strong attention to detail and accuracy Professional communication skills (written and verbal, especially on the phone) Ability to manage multiple responsibilities in a fast-paced environment Prior administrative, bookkeeping, or executive assistant experience preferred About Concierge Lake George Concierge Lake George is the region's fastest-growing luxury property maintenance and home management firm , specializing in the care and management of lakefront residential homes throughout the Lake George area . We work with high-end homeowners to manage their properties year-round, providing concierge-level property care and operational oversight.

Job Details Location:

Bolton Landing, NY (In Office)

Job Type:

Full-Time Schedule:

Monday-Friday, 9am - 5pm with some weekends and evenings required Incentive based bonus potential in addition to salary and benefits package. If you are highly organized, detail-oriented, and enjoy supporting a growing business, we would love to hear from you!

Pay:

From $50,000.00 per year

Benefits:

Health insurance Paid time off Professional development assistance Retirement plan

Work Location:

In person