An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
Personal/Executive Assistant (Maternity Leave Coverage) at TBG | The Bachrach Group Personal/Executive Assistant (Maternity Leave Coverage) at TBG | The Bachrach Group in Oakland Gardens, New York Posted in 1 day ago.
Immediate Position Overview Top Real Estate firm based in Great Neck, NY is seeking a dependable, organized, and professional Personal/Executive Assistant to provide administrative and personal support to three senior executives. This is a full-time, onsite maternity leave coverage position expected to last approximately seven months. The ideal candidate is highly organized, thrives in a fast-paced environment, and can effectively manage multiple priorities while maintaining discretion, professionalism, and exceptional attention to detail. The employee is due at the end of October, though an earlier leave start is anticipated, making an immediate start date preferred. Key Responsibilities Manage and maintain complex calendars for three executives, including scheduling appointments, coordinating meetings, and arranging conference calls. Coordinate meetings involving multiple executives while accommodating changing schedules and priorities. Arrange domestic and international travel, including flights, hotels, ground transportation, and itinerary preparation. Handle a high volume of incoming and outgoing phone calls with professionalism and excellent customer service. Prepare and serve simple lunches, snacks, coffee, and tea for executives as needed. Provide day-to-day administrative and personal support while maintaining confidentiality. Communicate effectively with senior executives, clients, and external contacts. Assist with general office administrative tasks as assigned. Qualifications Previous experience supporting executives in an Executive Assistant, Personal Assistant, or Administrative Assistant role. Exceptional organizational and time management skills with the ability to multitask in a dynamic environment. Experience managing multiple calendars and coordinating complex schedules. Strong experience arranging travel and handling detailed itineraries. Comfortable managing a busy phone line and interacting with internal and external stakeholders. Professional, polished demeanor with modest business attire and excellent interpersonal skills. Strong written and verbal communication abilities. Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), Microsoft Teams, and Zoom. Ability to anticipate needs, adapt quickly to changing priorities, and work independently. Preferred Qualities Calm, courteous, and service-oriented approach. Strong attention to detail and follow-through. Resourceful, flexible, and able to maintain confidentiality. Comfortable working closely with senior leadership in a professional office setting. We are looking for someone who can step into this role quickly and provide seamless support during this maternity leave assignment. If you are an organized, proactive professional who enjoys supporting executives in a fast-paced environment, we encourage you to apply.
